Record Administrative Assistant

Authentic Systems

40d • Remote

About The Position

We are seeking a detail-oriented Remote Records Administrative Assistant to manage digital records and support records management processes in a virtual office environment. The ideal candidate will maintain accuracy, confidentiality, and compliance while supporting cross-functional teams.

Records Administrative Assistant is responsible for maintaining, organizing, and safeguarding company records in a secure virtual environment. This role ensures the accuracy, accessibility, and compliance of digital records while supporting administrative operations across departments.

Requirements

• High school diploma or equivalent (Associate’s degree preferred)
• 1–3 years of administrative, clerical, or records management experience
• Proficiency in Microsoft Office Suite or Google Workspace
• Strong data entry and organizational skills
• Excellent attention to detail and accuracy
• Knowledge of document retention policies and compliance procedures
• Strong written and verbal communication skills
• Ability to work independently in a remote environment
• Reliable high-speed internet and home office setup

Responsibilities

• Maintain and update electronic records and document management systems
• Organize, classify, and archive digital files according to company policies
• Ensure proper record retention and disposal procedures are followed
• Respond to internal and external requests for information or records
• Perform accurate data entry and verify record completeness
• Prepare reports and summaries related to records management
• Assist with audits and compliance documentation
• Monitor record access and maintain confidentiality of sensitive information
• Coordinate with departments to ensure accurate documentation processes
• Provide general administrative support as assigned

Benefits

• Competitive salary
• Health, dental, and vision insurance
• 401(k) retirement plan with employer contribution
• Paid time off (vacation, sick leave, and holidays)
• Flexible scheduling options
• Work-from-home equipment or technology stipend
• Professional development and training programs
• Performance-based bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED