Reconciliation Specialist

Mid-State Machine • Bartow, FL

8h • Onsite

About The Position

We are seeking a detail-oriented and highly organized Reconciliation Specialist to manage invoice discrepancies, supplier reconciliations, and payment issue resolution. This role is critical to maintaining accurate financial records and strong supplier relationships. The ideal candidate is analytical, confident, and able to independently identify discrepancies between invoices and purchase orders and drive them to resolution.

This position requires effective communication skills, sound judgment, and the ability to work cross-functionally with Purchasing, Operations, and suppliers.

Requirements

• Highschool Diploma or GED
• 3+ years of experience in Accounts Payable and/or Accounts Receivable or a reconciliation role.
• Strong understanding of purchase order matching and invoice processing
• Experience reconciling vendor statements.
• Proficiency with accounting/ERP systems
• Intermediate to advanced Excel skills
• Strong attention to detail and analytical skills
• Excellent oral and written communication skills
• Ability to independently assess invoice and PO discrepancies and determine appropriate resolution.
• Excellent customer service and relationship building skills.

Nice To Haves

• College degree preferred but not required
• Experience in the heavy industrial maintenance industry is a plus

Responsibilities

• Review and resolve invoice discrepancies by comparing supplier invoices to purchase orders, supplier quotes (as needed) and receiving documentation.
• Reconcile supplier statements to internal system records (ERP)
• Investigate and resolve invoice and payment issues with vendors and internal departments.
• Identify root causes of discrepancies and implement corrective actions.
• Maintain accurate documentation and audit-ready records.
• Communicate professionally with suppliers regarding billing questions, disputes, and payment status.
• Request invoices and statements from suppliers as needed.
• Assist with process improvements to increase efficiency and reduce recurring errors.
• All other applicable duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED