Reconciliation Accountant

Texas Division of Emergency Management•Austin, TX

1d•Onsite

About The Position

GENERAL DESCRIPTION: The Texas Division of Emergency Management (TDEM) is an emergency response entity, and this status can affect working hours, travel and change in duties as needed. The Financial Accountant performs entry-level accounting work. Works with TDEM staff and stakeholders in preparing financial statements, records, documents, and reports. May specialize in phases of accounting work such as federal funds accounting, property and equipment control or cost, payroll, and budgeting records. Works under general supervision, with latitude for the use of initiative and independent judgment. Salary is a fixed rate. This position is located on-site and not subject to telecommuting. ESSENTIAL JOB DUTIES AND RESPONSIBILITIES: Maintains various spreadsheets. Reconciles TDEM grant/contract accounting records to the agency accounting system and agency procurement records. Communicates regularly with Finance staff to ensure that accounting and auditing procedures and methods are in compliance with the Department policies and with the State Comptroller guidelines. Reconciles multiple systems to ensure accuracy of federal grants and various expenditures. Coordinates with section staff in classifying, coding, posting, and balancing financial accounting documents/records to include all deposits, expense transfers, budget revisions, journal vouchers, etc. Assists with preparing monthly, quarterly, and fiscal year-end financial reports. Interprets policies, procedures, rules, and regulations to ensure that projects are in compliance with federal and state goals and objectives. Verifies balances within Smartlink (Federal Bank Account) to ensure adequate funding is available prior to initiating drawing of funds. Assists in processing federal reimbursement within the Grant Management System. Processes travel and payment card transaction within the agency’s Emburse system. Ability to travel 10%. May be designated to assist other staff. Performs related work as assigned. Face-to-face and person-to-person interactions are required. Maintains a regular course of attendance during assigned work schedule and work extended hours when needed. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Requirements

Bachelor’s degree in a related field from an accredited college or university or an equivalent combination of education and experience.
Knowledge of fiscal/budget oversight
Knowledge of grant reimbursement request process
Strong organizational skills
Strong and effective communication skills
Proficiency in Microsoft Office, including Excel
Ability to anticipate and identify issues and problem solve
Ability to work extended or non-traditional hours such as evenings, weekends, special events, etc.
Ability to communicate with tact and diplomacy
Complete and obtain certification in IS-100, IS-200, IS-700, IS-800 FEMA courses within twelve (12) months of employment and any other training as determined.

Nice To Haves

Two (2) years of experience in performing accounting work.
Additional work experience or the type described above may be substituted for the education requirement on a year-for-year basis.
Thirty (30) semester hours is equivalent to one (1) year of experience.
A completed advanced degree may be substituted in lieu of work experience.

Responsibilities

Maintains various spreadsheets.
Reconciles TDEM grant/contract accounting records to the agency accounting system and agency procurement records.
Communicates regularly with Finance staff to ensure that accounting and auditing procedures and methods are in compliance with the Department policies and with the State Comptroller guidelines.
Reconciles multiple systems to ensure accuracy of federal grants and various expenditures.
Coordinates with section staff in classifying, coding, posting, and balancing financial accounting documents/records to include all deposits, expense transfers, budget revisions, journal vouchers, etc.
Assists with preparing monthly, quarterly, and fiscal year-end financial reports.
Interprets policies, procedures, rules, and regulations to ensure that projects are in compliance with federal and state goals and objectives.
Verifies balances within Smartlink (Federal Bank Account) to ensure adequate funding is available prior to initiating drawing of funds.
Assists in processing federal reimbursement within the Grant Management System.
Processes travel and payment card transaction within the agency’s Emburse system.
Ability to travel 10%.
May be designated to assist other staff.
Performs related work as assigned.
Face-to-face and person-to-person interactions are required.
Maintains a regular course of attendance during assigned work schedule and work extended hours when needed.