RECEPTIONIST

Rue & Ziffra•Port Orange, FL

just now

About The Position

Receptionist/data entry clerk needed for very busy, growing law firm. Strong customer service and organizational skills a must. Experience preferred. Bilingual English/Spanish a plus. Health, dental, matching 401k, and paid time off. Employer is a drug free workplace and an equal opportunity employer.

Requirements

Excellent communication skills
Ability to provide superior customer experience
Computer and Microsoft 365 literacy
Ability to learn new software quickly
Ability to work in a team environment
Excellent secretarial and organizational skills
Ability to juggle multiple activities and work under pressure
Attention to detail
Client Confidentiality
Dependability
Ability to use personal cell phone for two-factor authentication as needed

Nice To Haves

Experience preferred
Bilingual English/Spanish a plus

Responsibilities

Answer telephone calls in a timely, professional, welcoming manner and direct calls to the appropriate department/person
Take accurate telephone messages to Include name of caller, facility they are calling from (if not a client), and secure an accurate call-back number.
Receive visitors to the firm in a professional, welcoming manner and notify the appropriate employee(s) of their arrival
Complete the entry of new client data in the firm’s case management system.
Initiate and send professional emails and form letters to new clients
Assist the Admin department and Attorneys with various support and secretarial/administrative tasks as needed
Monitor conference room calendar for usage and available space
Check and forward incoming electronic faxes and send to appropriate party