Receptionist

Casco contractors LLc•Irvine, CA

48d•$22 - $26•Onsite

About The Position

The Receptionist will report directly to the Human Resources department and is responsible for managing overall office and facilities activities. This position serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains telecommunication system in a professional and friendly manner. This position also handles a variety of critical tasks to include facilities maintenance and upkeep, managing janitorial services and will indirectly support the HR, Accounting, Construction departments and leadership team.

Requirements

Excellent interpersonal, telephone, and verbal communications skills.
Strong proficiency in Microsoft Office applications.
Ability to listen, maintain professionalism, and multi-task.
Maintain good organization, supply management, customer focus, and handle pressure in a fast-paced environment.
Must always display a high degree of professionalism as the face of the company.
High School Diploma or equivalent
1 to 2 years’ experience in a receptionist, general office, or other administrative role
Excellent Customer Service experience
Experience using Microsoft office including Word, Outlook, and Excel
Excellent written, verbal, and interpersonal communication skills
Excellent organizational skills
Ability to be proactive and take ownership of responsiblities with little guidance. Must be able to identify areas in need of attention and proactively resolve, repair or organize.

Nice To Haves

Experience working in Accounting, HR or another administrative role is a plus.
Adobe Photoshop

Responsibilities

Perform and maintain daily opening and closing procedures and staff the front desk during hours of operation.
Provide consistent office support to all staff by editing and reformatting documents, coordinating meetings/travel/calendars as needed, creating FedEx labels, acting as liaison between other departments and outside agencies including high level executives.
Welcome visitors by greeting them in person or on the telephone, answering the telephone or referring the inquiries with an upbeat, professional, and friendly manner.
Direct visitors by maintaining employee and department directories, giving instructions.
Provide front line support by corresponding with clients and customers.
Maintain the company’s telecommunications system, including troubleshooting devices and forwarding voicemails to the appropriate staff members.
Maintain a safe and clean reception area by complying with procedures, rules, and regulations.
Keep the office, conference room, and kitchen in neat and tidy order. Upkeep cleanliness and organization of all office supplies and general spaces.
Receive and record daily deliveries.
Sort and distributes daily mail to include overnight/priority mail to appropriate personnel.
Monitor and maintain adequate inventory of office and kitchen supplies, while keeping within budgets and conducting periodic reviews for cost savings opportunities.
Order and replenish all office and kitchen supplies in upstairs and downstairs areas and warehouse, including paper, toner, coffee (monthly),
Coordinate the maintenance of office equipment (copier/fax machine, postage machine, furniture, some field equipment, and telecommunications system) and office repairs by conducting regular walk-throughs to identify areas of concern.
Manage leadership calendars and schedules as needed.
Update welcome video on reception TV with new marketing graphics, birthdays, work anniversaries.
Order breakfast and/or lunches for office staff as needed
Act as Emergency Response Team Coordinator for the office, maintain safety and evacuation manual and coordinate office evacuation procedures by planning test drills quarterly. Ensure first aid kits are stocked.
Collect AMEX/VISA receipts from personnel to create expense reports for accounting.
Support the accounting department with various projects as necessary.
Update corporate directory, create/remove field mailboxes.
Assist the HR and Marketing Specialists with company events or other projects/tasks as needed.
Maintain HR hard copy filing.
Assist HR Specialist with onboarding and offboarding of employees.
Assigned special projects related to any of the above areas as needed.
Local travel up to 5% to run errands.