Receptionist

Catholic Diocese Of Fort Worth•Arlington, TX

10d•Onsite

About The Position

The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Ministry Description: The Receptionist will be responsible for warm greeting to all who enter the office, maintaining the front desk duties and overseeing the parish calendar. The ideal candidate will be a self-starter with excellent organizational skills, excellent interpersonal skills, the ability to multitask, and a vibrant and active faith life. They will have a strong working knowledge of Microsoft Word, Excel, and PowerPoint. As well, the individual will promote discipleship among parishioners as they share their time and their talents.

Requirements

High School Diploma or equivalent preferred.
3 years office experience
Ability to always honor and maintain confidentiality.
Excellent communication skills and ability to clearly express or exchange ideas by means of the spoken word. Must be personable and able to converse intelligently with visitors, parishioners, and staff.
Ability to self-motivate, manage responsibilities, work independently, and work in a fast-paced environment.
Ability to organize, prioritize, and utilize effective time-management techniques
Ability to provide excellent customer service and work effectively with staff, volunteers, and visitors.
Knowledge of office practices, record keeping techniques, and file maintenance

Nice To Haves

Fluent in Spanish preferred
Working knowledge of Microsoft Office (Excel, Outlook, Word) and basic internet skills
Ability to navigate computer software.

Responsibilities

Keep the Pastor informed of parish activities, concerns, and communications.
Screen and prioritize communication; maintain confidentiality in all sensitive matters.
Coordinate logistics for Baptisms with the Deacon.
Assist with hospitality arrangements for clergy and guests.
Answer and direct calls, greet visitors, and respond to parish inquiries.
Train office substitutes and ensure a welcoming, organized front desk environment.
Attend staff meetings and complete special projects assigned by the Pastor or Business Manager.
Send bulletin updates, order office supplies and stay current on incoming and outgoing mail.
Schedule Mass intentions and Baptisms; prepare Mass cards and weekly intention lists. Foster cooperation and communication among parish staff, ministries, and parishioners.
Exercise sound judgment and discretion, making mission-aligned decisions when representing the parish.
Coordinate Prayers of the Faithful and related liturgical content.
Maintain and report Mass attendance and stipends.
Handle, log, and secure parish funds; prepare monthly Mass stipend and financial reports.
Provide referrals for parish or community assistance and support charitable outreach.
Collaborate with the Business Manager on financial documentation and diocesan reporting.
Manage the master parish calendar for liturgies, meetings, and events.
Coordinate facility uses and scheduling, ensuring diocesan safe-environment compliance.
Collaborate with staff or vendors for repairs or maintenance needs.
Support parish and community events, retreats, and celebrations as assigned.