Receptionist

Gulf Copper & Mfg. Corp. and Sabine Surveyors Ltd.•Galveston, TX

4d•Onsite

About The Position

For over 75 years, Gulf Copper & Manufacturing has been a customer-driven leader in the marine and offshore industries, delivering unwavering quality and an uncompromising commitment to safety, integrity, and environmental protection. This position is responsible for the following: Other duties may be assigned. Promptly, accurately, professionally and courteously receives all telephone calls and visitors and directs and/or records and relays messages. Superior time management skills represented by reporting to work regularly and on time, leaving and returning from lunch on a set scheduled time, and leaving for the day at the end of shift. Proficient at using all features of the telephone system and voice mail (M365 Teams & Call Tower portal). Opens and appropriately stamps delivered mail then sorts into appropriate folders for distribution. Signs for deliveries when necessary and notifies recipients. Order and dispense supplies when necessary. Keeps immediate supervisor well-informed of activities, results of efforts and problems identified/potential problems; recommends corrective actions to immediate supervisor. Respects confidentiality in discussing staff, customers and organizational matters. Performs routine office tasks necessary for the operation and presentation of a professional office as observed by the supervisor, including external errands such as order/pickup lunch for meetings, pick up/drop off US Mail, FedEx, bank deposits, money orders, etc. as needed. Conducts oneself appropriately and professionally. Assist with Human Resources Daily Duties: Make badges for visitors, staff, and contract workers. Assist with distribution of documents and other data to keep staff informed of changes and actionable items. Assist with development and/or distribution of company newsletter, company information flyers, and other broad communications.

Requirements

High school diploma or general education degree (GED); or six to 12 months related experience and/or training; or equivalent combination of education and experience.
Customer satisfaction skills, including dealing effectively with the public, both in person and over the telephone.
Computer applications related to the work (M365 SharePoint, One Drive, Microsoft Word and Excel, Microsoft Outlook, etc.).
Standard office administrative practices and procedures, including the use of standard office equipment.
Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.

Nice To Haves

Excellent interpersonal and bi-lingual (Spanish) communication skills preferred.
High performance and a strong team player.
Commitment to company values.

Responsibilities

Promptly, accurately, professionally and courteously receives all telephone calls and visitors and directs and/or records and relays messages.
Superior time management skills represented by reporting to work regularly and on time, leaving and returning from lunch on a set scheduled time, and leaving for the day at the end of shift.
Proficient at using all features of the telephone system and voice mail (M365 Teams & Call Tower portal).
Opens and appropriately stamps delivered mail then sorts into appropriate folders for distribution.
Signs for deliveries when necessary and notifies recipients.
Order and dispense supplies when necessary.
Keeps immediate supervisor well-informed of activities, results of efforts and problems identified/potential problems; recommends corrective actions to immediate supervisor.
Respects confidentiality in discussing staff, customers and organizational matters.
Performs routine office tasks necessary for the operation and presentation of a professional office as observed by the supervisor, including external errands such as order/pickup lunch for meetings, pick up/drop off US Mail, FedEx, bank deposits, money orders, etc. as needed.
Conducts oneself appropriately and professionally.
Make badges for visitors, staff, and contract workers.
Assist with distribution of documents and other data to keep staff informed of changes and actionable items.
Assist with development and/or distribution of company newsletter, company information flyers, and other broad communications.