Receptionist
About The Position
Reception & Hospitality Coordinator Dallas, TX 75201 Mon-Fri 8 am-5 pm 3+ Months (temp to hire) Qualifications This is a Law firm account, team of 2 team members – fulfilling Reception, Hospitality duties—greeting guests, answering/transferring phone calls, etc. • Responsible for reserving Conference Room/Visiting Office, ordering pre-packed lunch/breakfast for meetings from vendors, setting up beverages and catering. • Upkeep of Conference Rooms and Kitchen – supplies, arrangements. • Also support when needed other Office Services tasks handling day-to-day Mail, Shipping, Copy, Scan, Office Supply Ordering. • Must have excellent verbal and written communication skills. • Will work hand-in-hand with onsite and Operations team. • Must be able to prioritize tasks and manage time as will be putting on many hats throughout the day. • Must be able to maintain professional appearance and demeanor and very good verbal and written communication skills. • First point of contact with customer and must develop cadence. • Previous experience in Office Operation Support environment would be ideal. • Flexibility with early start or working late to accommodate end-user requests outside of scheduled hours (usually during weekdays). • Be a liaison handling Office Operations and Facilities requests. • Assist customer teams with other routine tasks as first responder. • Managers will want to see working experience on resumes of self-motivated, time management, prioritizing tasks, great attitude, fast learner, and show consistency. • Previous related work experience in Hotelling, Business Office environment, and/or Law Firm would be ideal. • There will be moderate sitting/walking and must be able to lift up to 50 lb. • Parking will be provided.
Requirements
- Excellent verbal and written communication skills
- Strong customer service orientation
- Ability to prioritize tasks and manage time effectively
- Proactive, self-motivated, and detail-oriented
- Ability to multitask and adapt to changing priorities
- Proficiency in MS Office Suite (Word, Excel, PowerPoint)
- High school diploma required
- Prior experience in corporate offices, hospitality, concierge, or business service environments ideal
Nice To Haves
- Associate or bachelor’s degree preferred
- Previous experience in Office Operation Support environment would be ideal.
- Previous related work experience in Hotelling, Business Office environment, and/or Law Firm would be ideal.
- Managers will want to see working experience on resumes of self-motivated, time management, prioritizing tasks, great attitude, fast learner, and show consistency.
Responsibilities
- Greet and welcome all visitors and employees in a professional manner
- Serve as firm concierge for guests, clients, and staff
- Answer and transfer incoming calls following firm etiquette
- Schedule and manage conference rooms, ensuring proper setup (AV, beverages, catering)
- Order pre-packed breakfast/lunch and beverages for meetings
- Maintain cleanliness and organization of lobby, conference rooms, and kitchen areas
- Handle day-to-day mail, shipping, receiving, copying, and scanning
- Order and organize office and pantry supplies
- Act as liaison for office operations and facilities requests
- Assist customer teams as a first responder for routine requests
- Provide light clerical and administrative support as needed
- Maintain professional appearance and demeanor at all times
- Understand and align with firm culture and service expectations
Benefits
- Parking will be provided.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
