Receptionist

LS Power Development, LLC • New York, NY

4d • $65,000 - $75,000

About The Position

The Receptionist is responsible for managing front desk operations and providing administrative support to ensure the efficient day-to-day functioning of the office. This role serves as the first point of contact for visitors and callers and helps maintain a professional, organized, and welcoming office environment. The Receptionist will coordinate office services, support internal meetings, and assist with administrative and facilities-related needs. This position requires strong organizational skills, professionalism, and attention to detail. Overtime may be required based on business needs.

Requirements

• Have at least 2 years of experience managing a reception desk.
• Are an independent, organized individual with great attention to detail.
• Are extremely reliable and have positive attitude.
• Are approachable and responsive to all employee requests.
• Possess the ability to prioritize a variety of challenges and responsibilities.
• Communicate effectively both orally and in writing.
• Are flexible and exhibit excellent interpersonal skills.
• Possess the ability to work well with all levels of management as well as outside guests.
• Possess the ability to follow written/verbal instructions.
• Exhibit good judgment.
• Work well both independently and in a team.
• Can focus in an open area.
• Have strong computer and research skills.

Responsibilities

• Greeting and assist visitors in a professional and welcoming manner, serving as the first point of contact for the organization.
• Manage incoming phone calls and emails, directing inquiries to the appropriate personnel and ensuring timely responses.
• Schedule flex desk appointments and maintain conference room calendars.
• Coordinate various internal meetings and events as needed.
• Perform clerical duties, including filing, data entry, and expense reporting, ensuring that all reports are accurate.
• Provide comprehensive administrative support, assisting with various tasks as needed to enhance productivity.
• Prepare and manage correspondence, internal memos as needed.
• Offer audiovisual support for all conference room meetings, ensuring equipment is set up and functioning properly.
• Monitor and maintain inventory of office supplies, proactively ordering copy room supplies and other essentials as needed.
• Ensure the reception area is tidy and always organized, creating a professional and welcoming environment for visitors.
• Maintain order at printer stations daily, including discarding cover sheets and distributing print jobs.
• Coordinate various office and building services.
• Assist with facilities-related needs as required.
• Sign for and distribute mail, print stamps, and manage the postage account.
• Purchase various types of gifts on behalf of the company as needed.
• Coordinate and communicate with the housekeepers, including:
• Printing the daily conference room calendar schedule and verbally communicating updates as needed.
• Manage the pantry and meeting set up in the housekeeper’s absence or as needed.
• Perform miscellaneous job-related duties as assigned.
• Maintain a positive can-do attitude no task to small or big.

Benefits

• We provide our team the opportunity to share their unique perspectives, solve new challenges, and continue in their career growth. We are committed to supporting employees’ happiness, healthiness, and overall well-being by providing comprehensive benefits that include 100% employer paid premium healthcare, paid parental leave and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees