Receptionist Fluent in Spanish

Immigration Law•Ann Arbor, MI

1d•Onsite

About The Position

We are looking for a Receptionist to join our legal team who is proficient at administrative tasks, including maintaining the reception area, greeting guests, answering multi-line phone systems, and maintaining office equipment. The ideal candidate will be able to learn new software quickly and has expert skills in Microsoft Office Suite. They should possess strong attention to detail, excellent organizational skills, and the ability to work collaboratively in a fast-paced, team-oriented environment. Our firm is dedicated to handling immigration law matters, guiding individuals, businesses, and organizations from across the United States and abroad. Our mission is to provide an immigration professional committed to clients, their families, and careers, offering practical solutions at every stage of the immigration process to help clients achieve their goals professionally and timely.

Requirements

Fluent in Spanish
Proven work experience as a Receptionist, front office representative, or similar role
Proficiency in Microsoft Office Suite
Hands-on experience with office equipment (e.g., fax machines and printers)
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude

Responsibilities

Greet and welcome customers as soon as they arrive at the office in a professional manner
Create intake for new customers
Direct customers to the appropriate attorney/paralegal
Answer, screen, and forward incoming phone calls
Ensure the reception area is tidy and presentable, with all necessary stationery and materials (e.g., pens, coffee, cups, water, sugar, and others)
Provide basic and accurate information in person and via phone/email
Assist in receiving, sorting, and distributing daily mail/deliveries
Update calendars and schedule clients
Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing