Receptionist

Atherton & Associates, LLP•Modesto, CA

10d

About The Position

We are seeking a polished, professional, and highly organized Receptionist to be the first point of contact for our clients and visitors. This role requires exceptional communication skills, a warm and welcoming demeanor, and the ability to manage multiple administrative tasks in a fast-paced, client-focused environment. As a key member of our team, you will represent the firm’s brand and ensure that every client interaction reflects our commitment to excellence. About the Job: Greet clients, visitors, and vendors with professionalism and courtesy. Manage incoming calls, emails, and inquiries; direct them to the appropriate team members. Maintain a clean, organized, and welcoming reception area. Schedule and confirm appointments, meetings, and conference room bookings. Handle incoming and outgoing mail, packages, and courier services on a daily basis. Perform errands including lunch and store pick-up, bank deposit runs and other essential support duties to ensure smooth day-to-day operations. Assist with preparing client materials, correspondence, and basic document formatting. Maintain office supplies inventory and place orders as needed. Coordinate with building management and vendors for office maintenance and service requests. Support special projects and assist team members with administrative needs as assigned.

Requirements

1–3 years in a receptionist, administrative assistant, or customer service role (professional services experience preferred).
Strong verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort with scheduling systems.
Ability to manage multiple tasks with accuracy and attention to detail.
Professional and polished demeanor and appearance.
Exceptional interpersonal skills with a client-first mindset.
Dependable, organized, and proactive with a strong sense of ownership.

Responsibilities

Greet clients, visitors, and vendors with professionalism and courtesy.
Manage incoming calls, emails, and inquiries; direct them to the appropriate team members.
Maintain a clean, organized, and welcoming reception area.
Schedule and confirm appointments, meetings, and conference room bookings.
Handle incoming and outgoing mail, packages, and courier services on a daily basis.
Perform errands including lunch and store pick-up, bank deposit runs and other essential support duties to ensure smooth day-to-day operations.
Assist with preparing client materials, correspondence, and basic document formatting.
Maintain office supplies inventory and place orders as needed.
Coordinate with building management and vendors for office maintenance and service requests.
Support special projects and assist team members with administrative needs as assigned.