Receptionist
About The Position
The Receptionist will serve as the first point of contact to employees, vendors and customers. The position will answer and transfer multiple lines to appropriate employees or departments. The position will also coordinate incoming & outgoing lobby traffic. The Receptionist will grant access to those entering the building (employees, visitors and vendors). The Receptionist must display a professional demeanor and appearance at all times. The Receptionist position may be asked to carry out additional functions requested by Human Resources and/or the executive staff. The position will also assist with various administrative functions to include but not limited to: Basic administrative functions Track in and outgoing traffic of employees Greet incoming vendors & candidates Contacts Security for alarm purposes (fire, police, tests, etc.) Coordinate/contact appropriate departments when state agencies arrive (OSHA, Health Department, Police Department, etc.) Contact Security to report parking issues Manages incoming traffic & visitor check-ins, logs, and badges Assist with special projects for Human Resources
Requirements
- Intermediate Microsoft Office knowledge such as: Word, Excel, and Outlook.
- Typing & data entry skills (at least 30 WPM)
- Microsoft Teams Software
- Knowledge of general office duties (filing, faxing, and copying)
- High School diploma or equivalent
- Previous receptionist, general office and or administrative experience (minimum 2 years)
- Intermediate MS Office Skills specifically Word & Excel
- Professional, outgoing personality & demeanor.
Nice To Haves
- Bilingual Spanish Preferred
Responsibilities
- Answer and transfer multiple lines to appropriate employees or departments
- Coordinate incoming & outgoing lobby traffic
- Grant access to those entering the building (employees, visitors and vendors)
- Assist with various administrative functions
- Track in and outgoing traffic of employees
- Greet incoming vendors & candidates
- Contacts Security for alarm purposes (fire, police, tests, etc.)
- Coordinate/contact appropriate departments when state agencies arrive (OSHA, Health Department, Police Department, etc.)
- Contact Security to report parking issues
- Manages incoming traffic & visitor check-ins, logs, and badges
- Assist with special projects for Human Resources
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
51-100 employees
