Receptionist

Marshall & Stevens Inc•Oklahoma City, OK

24d

About The Position

At Marshall & Stevens, we are building something special. As a growing financial services firm with 200+ employees across the United States, we believe in collaboration, innovation, and the impact every individual can make. You’ll be part of a team that values transparency, career growth, and building a culture of ONE. We’re looking for a detail-oriented and proactive Administrative Assistant to provide support to our Oklahoma City team. In this role, you’ll manage daily office operations and a variety of administrative and operational tasks, helping ensure our team runs efficiently and effectively. This is an excellent opportunity for someone who thrives in a fast-paced collaborative environment, enjoys problem-solving, and takes pride in delivering organized, accurate, and professional work.

Requirements

Bachelor’s Degree preferred
3+ years of experience in administrative support or office management preferred
Proficiency in Microsoft Office Suite, Outlook, Word, Excel, and PowerPoint
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to multitask and work independently in a fast-paced environment

Responsibilities

Oversee day-to-day office operations, vendor relations, and supplies management
Set up and coordinate meetings, maintain schedules, and provide day-to-day office support for the valuations team
Act as a liaison between executives, internal teams, and external stakeholders
Handle expense reports, invoice processing, and budget tracking
Coordinate office events, leadership meetings, and trainings
Utilize Excel to track team hours and monitor staff utilization effectively, ensuring timely reporting
Prepare and file reports, keeping them updated and organized for easy access by the team
Prepare, review, and organize reports and engagement letters for accuracy, grammar, and correct billing rates.
Assist with engagement-related tasks, including document review and schedule preparation.
Support with national billing needs as needed
Assist with select sales support activities as needed, including preparing materials and handling customer outreach efforts