Receptionist

SPS-North America • New York, NY

7d • $17 - $18

About The Position

The Receptionist provides exceptional service by greeting and assisting all visitors and answering inbound calls, continuously offering the highest level of service to all corporate employees and their visitors, and maintaining a professional image of the company by providing prompt, courteous and efficient service.
As an effort to be a cross-trained team player, the Receptionist may be called upon to assist in other SPS service areas such as, but not limited to mail/shipping operations, hospitality and general office/facilities work based on operational needs to provide a top tier customer experience.
Overall, this position continuously offers the highest level of service to all client and SPS employees while maintaining a professional image of the company by providing prompt, courteous and efficient service.

Requirements

• High School Diploma or equivalent required; college coursework preferred
• 1–3 years’ experience in reception, administrative, or customer service roles
• Proficiency in MS Office and standard office systems (multi-line phones, copiers, scanners)
• Strong written and verbal English communication skills
• Ability to multi-task and manage priorities while maintaining composure
• Must maintain professional appearance and adhere to company policies

Responsibilities

• Primary function of reception/concierge: answer all calls/correspondences and provide an exceptional customer service experience for all incoming/outgoing visitors.
• Light facilities/hospitality work: perform hospitality work as needed such as but not limited to assisting customers to open troubleshooting tickets, help order supplies, stock kitchens/service areas with supplies. May be asked to help set up/ take down conference rooms for meetings/events.
• Mail Service: will be cross trained to assist mail services as needed. This includes, but not limited to sorting/distributing mail, receiving/ tracking packages.
• Provide 5-star customer service to all employees, clients, and visitors.
• Answer and route incoming calls professionally and efficiently, handling some confidential calls with discretion.
• Greet and register visitors, ensure completion of NDA, and issue temporary or replacement badges as needed.
• Maintain accurate records for visitor logs and access cards, ensuring all loaned badges are returned.
• Notify employees of deliveries or coordinate with the Mail Room for receipt.
• Provide light administrative support, including scheduling meetings, coordinating catering, and assisting with clerical tasks.
• Maintain a clean, organized reception and meeting area; replenish supplies in pantry, conference, and barista areas.
• Monitor and order office and pantry supplies; assist with copy/print services and ensure equipment is functioning properly.
• Update phone lists and train backup personnel on front desk procedures.
• Maintain professionalism and confidentiality when handling sensitive matters.
• Proactively support other office service functions and take initiative during downtime.

Benefits

• Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!
• Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!
• We Recognize Talent: We offer a variety of recognition programs for all levels of employees!
• Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off.
• Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED