Receptionist - 1st Shift
About The Position
Job Summary: The Receptionist is responsible for answering phones and routing calls, taking messages, greeting visitors, accepting, sorting and internally delivering mail and small packages. The position will also assist in keeping lobby area neat and clean and coordinate meetings and special events. The Receptionist will assist with administrative duties involving filing, photocopying, faxing, ordering office supplies and maintaining office equipment. The objective function of the Receptionist position is to ensure the phones are answered professionally and in a timely manner. The Receptionist must perform tasks with minimal supervision. Job Requirements: Maintain a safe work environment. Answer telephones and direct phone calls accordingly. Take messages when necessary. Greet outside visitors in a professional manner. Accept and distribute mail and incoming packages. Maintain the lobby and guest areas. Manage conference room and materials. Maintain all office equipment, ordering supplies and filling with paper, ink, etc. when required. Report any equipment or facility defect(s) or mechanical dysfunctions to Supervisor. Participate in total quality management projects to achieve continuous improvement. Maintain an acceptable attendance record. Comply with all APP, Inc. safety rules and company policies. Ensure any accident or injury is promptly reported. Wear proper Personal Protection Equipment in work area at all time. Must be able to operate in a drug-free workplace. May compose and/or draft memos and email correspondence. Administrative duties will involve filing, photocopying, faxing, data entry, scanning, etc. Performs other duties as required. Perform any other duties not mentioned above when instructed to do so by the department manager.
Requirements
- High School diploma or GED
- 6+ months related experience as receptionist or general office assistant
- Strong organization skills, detail-oriented, and exceptional follow through
- Excellent written and verbal communication skills
- Must be able to operate in a drug-free workplace
- English (reading, writing, and verbal comprehension)
- Able to communicate with visitors, customers, vendor, co-workers, supervisor, and other personnel
- Will be safety conscious and put safety first
- Experience using office equipment, machines and related software (i.e. copier, fax, scanner, printers, etc.)
- Possess a professional, proactive and positive approach, and a great attitude
- Intermediate – Microsoft Office, Internet/E-Mail
Responsibilities
- Answering phones and routing calls
- Taking messages
- Greeting visitors
- Accepting, sorting and internally delivering mail and small packages
- Keeping lobby area neat and clean
- Coordinating meetings and special events
- Filing
- Photocopying
- Faxing
- Ordering office supplies
- Maintaining office equipment
- Maintaining a safe work environment
- Directing phone calls accordingly
- Maintaining the lobby and guest areas
- Managing conference room and materials
- Reporting any equipment or facility defect(s) or mechanical dysfunctions to Supervisor
- Participating in total quality management projects to achieve continuous improvement
- Maintaining an acceptable attendance record
- Complying with all APP, Inc. safety rules and company policies
- Ensuring any accident or injury is promptly reported
- Wearing proper Personal Protection Equipment in work area at all time
- Operating in a drug-free workplace
- Composing and/or drafting memos and email correspondence
- Data entry
- Scanning
- Performing other duties as required
- Performing any other duties not mentioned above when instructed to do so by the department manager
Benefits
- Medical, Dental, Vision – Generous company contribution, low cost to employee
- Life insurance – 100% company paid - covers employee, spouse and dependent children
- Generous Vacation Time
- 9 Paid Holidays
- Holiday Shut Down (Christmas thru New Year’s)
- Sick Time
- Annual Bonus (based on company meeting Key Results)
- 401k (Company matches up to 4%)
- ESOP Employee Profit Sharing Retirement Plan (100% Company Paid)
- Tuition reimbursement
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
11-50 employees
