Receptionist

RubinBrown Career • Chicago, IL

11d • Onsite

About The Position

RubinBrown is one of the nation’s leading accounting and professional consulting firms with a commitment to building personal relationships and delivering totally satisfied clients. The RubinBrown name and reputation are synonymous with experience, integrity and value. RubinBrown has revenue of approximately $240 million with 1,000+ team members across locations in Chicago, Denver, Kansas City, Las Vegas, Nashville, and St. Louis. RubinBrown is hiring a Receptionist in our Chicago office to serve as the welcoming face of the firm and ensure a polished, professional experience for clients and guests. This role includes greeting visitors, managing calls, maintaining office and conference room readiness, supporting meetings and catering, and assisting with general administrative tasks. We’re searching for someone with strong interpersonal skills, attention to detail, and the ability to thrive in a dynamic environment.

Requirements

• High school diploma.
• Two to three years of administrative support experience in a professional setting; one year of receptionist experience preferred.
• Strong client service mindset with excellent interpersonal and communication skills.
• Ability to manage multiple tasks in a dynamic environment with strong attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and comfort learning new technology.
• Commitment to professionalism, confidentiality, and high-quality work.

Responsibilities

• Greet clients, visitors, and vendors upon arrival and manage incoming calls.
• Maintain a clean, organized office environment, including conference rooms, reception areas, and the kitchenette; restock supplies as needed and report facility needs.
• Coordinate conference room scheduling and ensure rooms are meeting-ready, including daily checks of equipment and basic troubleshooting.
• Manage food ordering, setup, and cleanup for meetings and trainings.
• Process incoming and outgoing mail and packages.
• Provide general administrative support, including preparing documents, assisting with billing tasks, and helping with meetings, trainings, and events.
• Perform additional duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees