Receptionist | Full-Time | BOK Center

Oak View Group•Tulsa, OK

5d•$17 - $20

About The Position

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet . Overview The Receptionist s chedules appointments, gives information to callers and handles other clerical work and minor administrative and business details to support the BOK Center by performing the following duties.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High School diploma or G.E.D.
One year related administrative and office management experience preferred.
Experience using multi-line phone systems.
Required to speak and understand basic English well enough to converse with customers, supervisors, and employees.
Effective communication, interpersonal and organizational skills required
Ability to work in a fast-paced environment
Must be able to multi-task between job functions
Must be able to get along with co-workers, customers, vendors and visitors to the facility.
Must be a team player
Ability to function independently with minimal supervision
Follow oral and written instructions and communicate effectively with others in both oral and written form.
Organize and prioritize work to meet deadlines.
Work effectively under pressure and/or stringent schedule and produce accurate results.
Remain flexible and adjust to situations as they occur.
Operate a personal computer using Windows, Office and other standard office equipment.
Must be proficient in Microsoft Office.
Ability to type at least 55 words per minute.
The employee must occasionally lift and/or move up to 50 pounds.
This position requires minimal stooping and lifting.
Must be able to stand or sit for long periods of time.

Responsibilities

Answers and screens telephone calls.
Greets scheduled visitors and directs to appropriate area or person.
Conducts research, and compiles and types of statistical reports.
Makes copies of correspondence or other printed materials.
Prepares outgoing mail and correspondence, including e-mail and faxes.
Answers phones, takes and delivers messages, and provides information to visitors and callers.
Distributes information to staff and required outside authorities.
Maintain a professional work ethic.
Maintain a cooperative, team-like attitude in working with supervisors and fellow employees (including other departments).
Stocking, maintaining inventory, and general upkeep of Admin Breakroom in the morning/throughout the day
Dispersing employee paychecks
Collecting mail from security and dispersing to employee mailboxes
Coordinating (with supply from Admin and Projects Manager) Restocking office supplies within main Admin office.
Recording, maintaining, and shipping lost and found items following events.
Working with other departments on administrative tasks as needed.
Other duties as assigned