Receptionist

Ravalli County•Hamilton, MT

11d•$18 - $18•Onsite

About The Position

Under the general supervision of the County Attorney, or designated supervisor, the County Attorney’s Office Receptionist generally is the initial point of contact with the County Attorney’s Office for the general public and other agencies. The Receptionist receives visitors at the Office’s front public counter, answers telephone calls to the Office’s main phone number, appropriately directs visitors, telephone calls and general email correspondence to attorneys and staff members, and responds to routine inquiries from the public. The Receptionist will maintain records of the attorneys’ required continuing legal education and training, and as directed will organize and arrange for the attorneys’ attendance at continuing education and training. The Receptionist supports the County Attorney in preparing budget reports and claims, electronic archiving and disposal of closed, stored files, and website management. The Receptionist may be cross-trained to provided secondary support to attorneys and staff in the County Attorney’s Office in some, if not all, of the following areas: transcribing dictation, data entry, scheduling and calendaring, proofreading, document preparation, including support for mental health involuntary commitment proceedings, civil litigation and criminal prosecutions, and other projects and duties as assigned.

Requirements

Ability to be courteous, positive and helpful with the general public and other agencies’ staff members, interacting in a professional, diplomatic, and tactful manner on behalf of the County Attorney’s Office
Must understand and adhere to strict confidentiality requirements
Strong organizational skills and the ability to prioritize and manage multiple tasks
Strong English skills in spelling, proofreading, grammar and punctuation.
Thorough knowledge of, and demonstrated ability to use, standard computer applications (Microsoft Word, Outlook, Excel, Access, Power Point)
Ability to communicate well, in English, in both verbal and written forms
Ability to accurately and efficiently transcribe recorded material
Demonstrated attention to detail and accuracy
Ability to interact constructively with various level staff and in a collaborative team setting
Working knowledge of standard office operations, and legal processes and terminology
Working knowledge of standard office equipment (i.e. photocopier, fax, multi-function telephone, recording and transcribing equipment, etc.)
High school diploma or equivalent
Must authorize and pass criminal background check and investigation to the satisfaction of the Ravalli County Attorney
Verified test score for Typing
Relevant computer knowledge and experience
Must be able to lift up to 25 pounds at times.
Occasional walking to physical locations including steep slopes, rough terrain or other difficult environmental conditions

Nice To Haves

Prior legal experience preferred
Prior office experience involving heavy document production preferred
Additional education and training specific to the position responsibilities preferred

Responsibilities

Provides front office reception and assistance to the public
Respond to general inquiries from public
Performs general clerical support (records maintenance, word processing, file management, main distribution, etc.)
Sorting logging and disseminating daily incoming mail, emails and reports
Preparation and delivery of outgoing mail
Logging reports of investigation
Delivery of documents and other items to the proper courts and county, state and private agencies and offices
Ordering, maintaining and storing office supplies
Arranging for maintenance and repair of office equipment
Answer calls and direct to appropriate staff
Maintains files of correspondence, forms, reports, and other materials.