Receptionist/People Operations & Accounting Assistant

Spire Motorsports•Mooresville, NC

1d•Onsite

About The Position

Are you ready to be part of a dynamic, passionate team in a rapidly growing company? We’re seeking a Receptionist/People Operations & Accounting Assistant to join our team and contribute to our success. Spire is a forward-thinking company experiencing rapid growth in motorsports. Our team is filled with passionate, dedicated individuals who are committed to excellence and innovation. Job Summary:The Receptionist/People Operations (PO) & Accounting Assistant performs administrative tasks to support the effective operations of the organization's people operations and accounting departments. This role is also responsible for greeting, assisting, and providing direction and information to clients, visitors, and other guests of the organization. The position ensures smooth workflow, accurate record-keeping, and compliance with organizational policies across administrative, accounting, and HR functions.

Requirements

Excellent verbal and written communication skills
Excellent interpersonal and customer service skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
Excellent organizational skills and attention to detail
High level of deductive reasoning to progress from general ideas to specific conclusions
Proficient with or able to quickly learn accounting, payroll management, human resource information system (HRIS), and similar computer applications
Basic understanding of administrative and clerical procedures and systems
High skill level with Microsoft Word, Excel, and other Office Suite applications
High school diploma or equivalent required
Prior related office experience preferred

Nice To Haves

Associate's or Bachelor’s degree in a related field preferred

Responsibilities

Greet clients, visitors, and guests; determine the purpose of each visit and direct or escort individuals to the appropriate location
Receive mail, documents, packages, and courier deliveries and deliver or distribute items
Perform administrative and clerical support tasks, including basic filing and recordkeeping for both PO and Accounting
Maintain accurate and up-to-date human resource files, records, and documentation
Answer frequently asked questions from applicants and employees regarding standard policies, benefits, and hiring processes; refer complex questions to senior PO staff or management
Maintain the integrity and confidentiality of people operations files and records
Perform periodic audits of PO files and records to ensure all required documents are collected and filed appropriately
Assist and coordinate the DOT driver program
Provide clerical support to the PO department
Assist with payroll functions, including processing, answering employee questions, correcting processing errors, and distributing checks
Conduct or assist with new hire orientation
Assist with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations
Enter accounting data and adjustments into financial accounting software
Coordinate the company credit card process, including statement review, distribution, and collection of information from end users for entry into the accounting software
Handle light customer billing
Assist with ad hoc projects and reports within accounting, recruitment, employee relations, and organizational planning
Review data and information for accuracy and make corrections when necessary
Produce reports and statistical data as needed
Perform administrative and secretarial duties as required
Perform other duties as assigned