Receptionist/Office Services Assistant

Sargent & Lundy, L.L.C.•Chicago, IL

30d•Onsite

About The Position

Please note, the location for this role will fluctuate between both of our Chicago office locations at 55 E. Monroe and 77 W. Wacker, depending on the needs. Your responsibilities include, but are not limited to:

Requirements

High school diploma (or equivalent)
Proficiency in Microsoft 365
Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details
Professional attitude and appearance
Solid written and verbal communication skills with the ability to be resourceful and proactive when issues arise
Multitasking with the ability to prioritize tasks and organizational skills
Flexibility to work overtime if needed either before or after core hours

Responsibilities

Greeting and welcoming guests as they arrive at the office while displaying a friendly, energetic, and personable demeanor
Direct clients, vendors, and visitors to the appropriate person and/or location
Sign for incoming/outgoing deliveries (mail, food, messengers, etc.)
Answer, screen, and forward incoming phone calls
Provide basic and accurate information in-person and via phone/email
Provide real-time scheduling support by booking meetings/rooms, and preventing conflicts utilizing Microsoft Outlook
Assist with order food/beverages as needed for meetings
Maintain office security by following safety procedures and controlling access via the reception desk and issue visitor badges
Assist with internal resume creating, formatting, and storage
Provide back-up support for administrative assistants, mailroom, copy center, and other groups as needed
Be able to listen to clients' questions, anticipate their needs, and satisfy every inquiry
Take responsibility for the presentation and appearance of the reception area
Fill refrigerators with beverages and replenish kitchen area supplies
Ensure kitchen and coffee counters are orderly
The ability to lift 50 pounds.
Other tasks and projects assigned.