Part Time Receptionist/Office Coordinator

Mashura LLC•Scottsdale, AZ

1d•$21 - $25•Onsite

About The Position

The Receptionist & Office Coordinator serves as the first point of contact for our Scottsdale HQ office and provides administrative support to the executive team. This is an ideal role for a highly organized, professional individual who takes pride in keeping an office running smoothly and enjoys being the person others rely on to get things done.

Requirements

Two or more years of experience in an administrative, receptionist, or office support role.
Strong organizational skills and meticulous attention to detail.
Professional and polished communication, both written and verbal.
Comfortable handling confidential information with discretion.
Proficiency in Microsoft Office 365 and Outlook.

Nice To Haves

Experience with an expense management platform such as Emburse or Concur is a plus, but not required.

Responsibilities

Serve as the first point of contact for visitors, vendors, and guests, providing a professional and welcoming experience.
Manage incoming calls, mail, and deliveries.
Maintain common areas, conference rooms, and office supply inventory.
Coordinate with vendors and building management as needed.
Prepare and submit expense reports for the CEO and select members of the executive leadership team.
Manage receipts and ensure timely submission in accordance with company policy.
Provide occasional scheduling and administrative support as requested.
Coordinate logistics for company meetings and on-site events, including room setup, catering, and materials.
Support all-hands meetings and executive visits.
Distribute agendas and follow-up materials as needed.