Receptionist/Office Assistant

TE Roberts Inc•Irvine, CA

1d•$20•Onsite

About The Position

We are looking for an Office Assistant to manage our front desk on a daily basis who will contribute to a positive first impression for visitors. As a Front Desk Office Assistant you will be the first point of contact for the company. You will welcome guests and greet people who visit with a warm and friendly demeanor. You are expected to answer, screen, and direct incoming phone calls in a professional and courteous manner. You will coordinate front-desk activities, including sorting and distributing correspondence and providing administrative and clerical support across the organization. Duties also include managing the reception area, ensuring it is clean, organized, and presentable at all times and maintaining and managing office supplies inventory, placing orders when necessary to ensure continuous office operations You will be responsible for handling incoming and outgoing mail, packages, and deliveries, ensuring timely distribution to the appropriate departments or individuals by the end of the day. Additionally, you will perform other clerical receptionist duties such as filing, photocopying, scanning and faxing. The Office Assistant will also process all paperwork received from the Field Crews and prepare Foreman Notebooks on a monthly basis and document and coordinate delivery before the first of every month. You will also be tasked with Special Projects as needed. To be successful as an Office Assistant you should have a pleasant personality with outstanding time-management skills and an ability to organize and coordinate multiple concurrent projects. Ultimately, the Front Desk Office Assistant duties and responsibilities are to ensure guests are welcomed positively, and executes all administrative tasks to the highest quality standards.

Requirements

Excellent written and verbal communication skills
Outstanding interpersonal skills, proven work experience as a Receptionist, Front Office Representative or similar role
Proficiency with computer, telephone systems, scanners, printers, etc.
Professional attitude and appearance
Reliable and punctual
Ability to be resourceful and proactive when issues arise
Maintain confidentiality
Flexible team player, willing to adapt to changes and unafraid of challenges
Commute to Irvine, CA

Responsibilities

Welcome guests and greet people who visit with a warm and friendly demeanor
Answer, screen, and direct incoming phone calls in a professional and courteous manner
Coordinate front-desk activities, including sorting and distributing correspondence and providing administrative and clerical support across the organization
Manage the reception area, ensuring it is clean, organized, and presentable at all times
Maintain and managing office supplies inventory, placing orders when necessary to ensure continuous office operations
Handle incoming and outgoing mail, packages, and deliveries, ensuring timely distribution to the appropriate departments or individuals by the end of the day
Perform other clerical receptionist duties such as filing, photocopying, scanning and faxing
Process all paperwork received from the Field Crews and prepare Foreman Notebooks on a monthly basis and document and coordinate delivery before the first of every month
Special Projects as needed