Receptionist/Legal Adm. Assistant - Charlottesville, VA

Williams Mullen • Charlottesville, VA

337d

About The Position

Williams Mullen is seeking a receptionist with strong legal or professional services administrative assistant skills who is driven by a personal desire to excel along with a sense of excitement to join a team that seeks to represent its clients with distinction. The ideal candidate possesses a strong attention to detail, works with a sense of urgency, and wants to grow into a Legal Administrative Assistant role. Provide front desk support as well as entry-level Legal Administrative Assistant duties in our Richmond office.

Requirements

• Minimum of one (1) year experience working in a law firm or professional services.
• Strong attention to detail.
• Ability to work with a sense of urgency.
• Excellent oral and written communication skills.
• Proficiency using Microsoft Word, Excel, Power Point and Outlook.

Nice To Haves

• Knowledge of document management software (iManage) and comparison software (Workshare) or other storage and comparison software.

Responsibilities

• Answers the telephone and records and delivers messages promptly. Displays professional courtesy in answering telephones.
• Greet clients, guests and visitors and welcomes them to the firm.
• Monitors conference room usage and accepts/declines use of conference room, orders lunches and handles conference area with the support of office services personnel.
• Arranges appointments, notifies clients and others of appointments. Coordinates meeting arrangements, including catering and scheduling of conference rooms.
• Organizes and maintains hardcopy or electronic correspondence, legal documents and computer-based calendars.
• Makes arrangements for and performs various support services as needed, including hand deliveries, requests for copy/duplicating services and travel arrangements. Coordinates filings.

What This Job Offers

• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Number of Employees: 501-1,000 employees