Receptionist I

Nevada City School of the Arts•Nevada City, CA

18h•$18 - $28•Onsite

About The Position

The Nevada City School of the Arts (NCSOTA) Receptionist is the first point of contact for visitors to the school, parents, staff and students. As the "face" of the school, the receptionist should be welcoming, personable, helpful and able to represent the school in a professional and friendly manner. In addition, it is essential that the person for this role is organized, able to multitask, work flexibly and have a "can do" approach to work, as no two days are the same.

Requirements

High School diploma
Minimum 2 years relevant work experience, preferred
Strong interpersonal skills, able to deal effectively with parent and student concerns as needed
Ability to maintain confidentiality in close-knit school community
Ability to prioritize, multi-task, and complete projects in a high-volume office environment
Ability to administer first aid to school-age children in a competent, compassionate manner
Fingerprint and Background clearance
CPR/First Aid Certification within 45 days of employment and every two years thereafter
Valid Tuberculosis clearance and every four years thereafter
Evidence of Automobile Insurance and valid California Driver's License
Great reserves of patience, tolerance, compassion, flexibility and dedication.

Responsibilities

Welcome parents, students, staff and public to NCSA in a professional and friendly manner
Greet, direct, and monitor visitors
Answer phone and direct calls, taking and communicating accurate and legible messages as necessary
Respond to routine inquiries by callers and visitors
Maintain professional and friendly working relationships with staff, students, vendors, and community and contribute as a team member
Record absent/tardy students using student information system (Synergy)
Assist with attendance coding and absence reasons from parents
Administer student first aid as necessary, monitor ill students, and ensure proper completion of accident reports
Monitor students referred to the office for disciplinary action
Make calls to parents and arrange for student pick-up as needed
Monitor student behavior in hallways and bathrooms
Secure school facilities and monitor "straggler" students who are not picked up on time, at the end of pre-designated weekdays
Support school events and fundraising activities by selling tickets, collecting orders, taking phone calls, being a single point of contact
Ensure safe collection, storage, and forwarding of all fundraising dollars received at school office
Receive, sort, and distribute incoming mail, faxes, and deliveries
Communicate information and/or direction to staff, the public and other districts, as directed
Refer all media calls and correspondence to the Executive Director
Maintain confidentiality, as appropriate, to ensure high professional standards within the school office
Manage breakfast and lunch leftovers
Supervise UC Aides/Para's and Assist with scheduling.
Be the point person for any questions or concerns and provide feedback to the principal/manager
Support RavenWolf staff after school hours with snacks, medications, injuries, contacting parents, and general supervision in the courtyard.
Collect extra snacks for students
Manage lost and found
Assist with processing incoming volunteers, including fingerprint clearance, driving clearance, and maintenance of volunteer records
Distribute and collect all beginning-of-year student/parent info and distribute to appropriate staff for processing
Receive student emergency/contact change forms and communicate changes to the Administrative Data Technician
Coordinate student health services, including serving as liaison to the school nurse, reviewing health inventory forms, monitoring student medication inventory for students in your purview
Inform building maintenance needs to the Facilities Coordinator
Monitor Vaping/aggression sensor in the bathrooms via cell phone
Provide information and observations to the Principal and other office personnel, as needed
Abide by all NCSOTA Employee Handbook guidelines
Completion of mandatory training (video & in-person) within 6 weeks of employment and every year
Perform all other duties as needed or assigned