Receptionist I

Canon Business Process Services•Scottsdale, AZ

44d

About The Position

Act as the first point of contact for outside visitors, vendors, etc. Greets vendors, customers, job applicants and other visitors. May arrange for transportation services when needed. Operates a switchboard typically to route incoming calls and place outgoing calls; performs related duties as required.

Requirements

High school Diploma or equivalent
2 years direct experience as a receptionist
Able to operate various office equipment
Basic computer skills required (Word, PowerPoint)
Ability to perform routine functions of various equipment and systems (internal phone directory, office directory, as well as photocopying, color copying, faxing, etc.)
Excellent customer service, professional attitude and appearance are a must
Ability to work overtime & meet deadlines

Nice To Haves

Some prior experience working in a professional office environment, preferred

Responsibilities

Handle all incoming calls, using a main or floor switchboard, routes calls to appropriate party
Greet outside visitors in a professional manner
May sign for incoming and outgoing packages; route to appropriate party
Use internal paging system
Call for car service or messenger as requested by client
May perform filing, typing and other administrative duties as requested by client
Assist various departments with mass mailings
May receive and route faxes
May schedule conference room based on client requests and order catering as needed
Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site
Prepare monthly production and volume reports in order to measure productivity and prepare billing charges

Benefits

Competitive pay & benefits!
Comprehensive training and development programs that prepare employees to advance from within.
A company focused on creating a positive work and client environment.
Employee discounts on entertainment, products, and services nationwide!

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