Receptionist I

VICKERS & NOLAN ENTERPRISES LLC•North Charleston, SC

1d•$38,000 - $50,000•Onsite

About The Position

Vickers and Nolan Enterprises (VNE) is an engineering company that provides Government projects and programs with experienced and dedicated system architects, engineers, subject matter experts (in tactical intelligence), and program managers. VNE also develops training courses and tools to prepare warfighters to effectively employ tactical intelligence systems and provide management guidance to the Government organizations that develop these systems. VNE has earned a reputation for exceptional performance, innovation, agility, and responsiveness in the Intelligence Community (IC). We attack our mission with a comprehensive understanding of the data available and required; skilled research, design, development, integration, and testing of systems and software solutions; expertise in cybersecurity/information assurance and technology; programmatic, acquisition, and logistics support know-how; and our own unique training curricula that enables students to excel at intelligence operations across all levels of the community. VNE is devoted to improving tactical operations at home and abroad by enabling the seamless transition of data across the intelligence community and developing/integrating solutions to unify operations and intelligence. VNE is a Service Disabled Veteran Owned Small Business (SDVOSB) founded in 2004 in Stafford, VA. VNE, LLC is looking for a Receptionist I

Requirements

Education: High School Diploma/GED
Experience: Experience in an administrative, front-office, or customer support role
Strong customer service and communication skills
Experience managing calls, calendars, and digital correspondence
Strong organizational skills with the ability to manage multiple priorities
Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, SharePoint)
Ability to operate and manage digital office tools (e.g., scanners, multifunction printers, collaboration platforms)
Experience coordinating travel and schedules in a fast-paced environment
Ability to handle high-visibility interactions with leadership and external visitors
U.S. Citizenship required
Must be able to work onsite five days a week (Mon–Fri)

Responsibilities

Serve as the first point of contact for visitors, customers, and employees
Provide professional, customer-focused experience for all visitors and callers
Manage the front desk area and ensure a professional, organized workspace
Manage incoming calls, directing inquiries to appropriate staff
Monitor and manage office access and visitor procedures, including visitor badges
Ensure compliance with facility access procedures and security protocols
Manage physical mail and deliveries
Coordinate meeting spaces, conference rooms, and virtual meetings
Order, track, and maintain office and kitchen supplies; monitor inventory levels and restock as needed
Maintain organization and cleanliness of shared spaces, including kitchen areas, supply rooms, and office equipment
Coordinate with property management and service vendors to resolve facility-related issues
Maintain and update office seating charts and floor plans to reflect current staff locations
Proactively support day-to-day office operations to ensure a smooth and efficient work environment.
Coordinate domestic and international travel arrangements, including: Flights, lodging, and rental vehicles
Digital itineraries and travel documentation
Schedule coordination across multiple travelers and time zones
Ensure travel aligns with company and government policies
Communicate updates and logistics clearly to travelers and leadership
Ability to communicate task requirement information to client in a clear and concise manner.
Must be able to sit and stand for prolonged periods of time, as well as lead and participate in meetings and working groups.
Requires visual acuity to use a keyboard.
Must be able to attend work each day, during scheduled hours, unless on travel or approved time off.
Ability to work on computer for long periods, and communicate with individuals by telephone, email and face-to-face