Receptionist/HR Administrative Assistant (7141)

Team Automotive Group•Charlotte, NC

6d•$16 - $19•Onsite

About The Position

We are seeking a detail-oriented and highly professional receptionist to support our Human Resources team while serving as the first point of contact for visitors and incoming communications. This role combines front desk reception, HR support, internal communications, accounting assistance, and office coordination to ensure smooth day-to-day operations. This position requires the highest level of discretion and confidentiality, as the individual will handle sensitive employee information and company records.

Requirements

Previous administrative, receptionist, or HR support experience preferred
Strong organizational skills and attention to detail
Professional communication skills, both verbal and written
Ability to manage multiple tasks in a fast-paced environment
Proficient in Microsoft Office (Outlook, Word, Excel)
High school diploma or equivalent required.
Minimum of 1 year of experience in a receptionist or customer service role.
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Ability to maintain a professional demeanor and appearance.
Strong customer service orientation and interpersonal skills.
Ability to handle sensitive and confidential information with discretion.
Attention to detail and problem-solving skills.

Nice To Haves

Experience with HRIS systems (Paycom preferred) is a plus
Friendly, dependable, and service-oriented attitude
Additional certification in office administration or related field preferred.
Experience in an automotive dealership or similar environment is advantageous.
Familiarity with multi-line phone systems and office equipment.

Responsibilities

Greet and assist visitors in a professional and welcoming manner
Answer and direct incoming calls, including rollover lines from the dealership
Receive, sign for, and distribute packages and deliveries
Maintain a clean, organized, and professional lobby and conference room areas
Provide administrative support to the HR team, ensuring timely and accurate completion of tasks
Monitor and track New Hire Ambassador tasks, including I-9 completion and onboarding milestones
Assist with onboarding documentation and compliance tracking
Assist with W-2 distribution and benefits enrollments, providing support to employees as needed
Provide Paycom support, including password resets and basic troubleshooting
Maintain strict confidentiality when handling employee records and information
Scan and route documents for the Accounting department
Prepare and send birthday and work anniversary cards for employees
Assist with general office and clerical tasks as needed
Order office supplies and maintain appropriate inventory levels
Maintain inventory of corporate uniforms and coordinate distribution
Ensure cleanliness and organization of supply rooms and shared office spaces
Maintain a professional and well-stocked work environment