Receptionist, Central Office

College Station ISD•College Station, TX

2d•Onsite

About The Position

Primary Purpose: Under moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the central administration office.

Requirements

High school diploma or GED
Ability to operate multi-line phone system
Effective public relations, organization, communication, and interpersonal skills
Ability to speak, read, and understands English
Ability to read and comprehend instructions
Ability to effectively present information in one-on-one situations
Proficient in keyboarding, 10-key numerical data entry, and file maintenance
One years of clerical experience in an office setting

Responsibilities

Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
Greet visitors (e.g. public, parents, students, substitutes, vendors, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security.
Ensure all visitors follow District Visitor Protocol when entering the building.
Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.
Receive deliveries and disseminate materials and information to the appropriate parties, including sorting internal and external mail deliveries.
Provide clerical assistance for Central Office departments.
Gather and disseminate conference room set up information for Central Office departments.
Compile, maintain, and file all reports, records, and other documents as required.
Maintain confidentiality of information.
Report to work in a timely manner according to assigned schedule.
Lock/unlock building and turn on/off office equipment on a daily basis.
Maintain professional interactions with staff, parents, community and visitors.
Demonstrate the ability to remain calm and withstand pressures.
Demonstrate flexibility to change in routine and adapt quickly to changing situations.
Demonstrates respect, courteous to peers and visitors and assist fellow workers
Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this position.