Receptionist - Bilingual English/Spanish
About The Position
As the Ambassador of First Impressions, this role professionally presents AMPAM to all guests, callers and supports employee/management’s needs. Oversees and maintains the Company’s lobby area activity. Greets and directs all visitors, including vendors, clients, job candidates and customers. Checks messages each morning/daily. Answers and fields all incoming calls/messages. Provides clerical support, special administrative tasks and projects and posts mail daily. A variety of work includes office tasks, projects and services for management/department teams, as may be required. Ensures completion of data entry/scanning forms and sorting documents. This position requires organization, consistency, discipline, confidentiality, and a professional demeanor. As a team player, reliability, strong time management, interpersonal and multi-tasking skills are key.
Requirements
- BA/BS degree; equivalent work experience, 3+ years’ business office experience in a corporate office environment working with Executive Management, Directors/Managers
- Bilingual Spanish/English – Verbal and written; ability to translate business documents
- Proficient in Microsoft Office – intermediate level: MS Word, Excel, Outlook & PowerPoint, a +
- Reliable and responsible; demonstrated great work ethic
- Can take direction, constructive criticism, and work with little supervision
- Excellent communication (verbal and written) and good presentation skills
- Must be able to remain in a stationary position a minimum of 80% of the time
- Ability to learn technical material, new programs to support the team
- The person in this position needs to occasionally move about inside the office to access files, office machinery, provide office supplies as needed, etc.
- Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and printer.
Responsibilities
- Greet, assist and/or direct visitors, employees and the general public
- Provide office support in order to ensure work efficiency and effectiveness; meet deadlines
- Answer all incoming calls and handle caller’s inquiries with care
- Receive, direct and relay telephone messages, and announce deliveries upon arrival
- Assist with bulk mail and special projects for marketing/sales. Prepare and stamp outgoing mail
- Maintain general support (copying, edits, data entry) and manual production for HR/managers
- Assist the planning/preparation of meetings, conference telephone calls and, possibly, travel
- Provide clerical/administrative services for the Executive Team, HR and other departments
- May sign for receipt of subpoenas, with $15 check, as authorized per the CFO
- Provide clerical support for HR that include but are not limited to copying company products and employee notices to attach to biweekly payroll checks for the filed/office
- Notify facilities management of any building security issues or door/alarm malfunctions
- Refer to our Policies & Procedures and Employee Handbook to help new employees as needed
- Reproduce/copy a variety of HR materials as back-up for the HR team.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
