Receptionist/Admissions Assistant

Bay Mills Community College•Brimley, MI

15h•Onsite

About The Position

This position as the Receptionist/Admissions Assistant is the first person many students and visitors encounter when they arrive at BMCC and as such should exhibit a courteous and friendly disposition. The Receptionist/Admissions Assistant will meet academic and professional qualifications, demonstrate dedication to academic excellence and student-centered education, and will support the mission and objectives of Bay Mills Community College.

Requirements

Ability to communicate effectively, both orally and in writing.
Knowledge of Empower student database.
Working knowledge of computer programs such as Word, Outlook, Excel, etc.
Must be able to travel to conferences to upgrade skills as needed.
Attention to detail and ability to cope with several tasks and projects simultaneously.
Must have the ability and willingness to work cooperatively with others.
Demonstrated understanding of and a commitment to the tribal college mission and purpose teaching and learning, high academic standards, and student success.
Associate's degree in General Studies, Business Administration, or Office Administration or related field required.
Minimum of one to three years of work experience in a similar position preferred.
Excellent written communication and organization skills.
Proven ability to work collaboratively with others, college and departmental committee experience preferred.
Knowledge or experience working with people of diverse backgrounds, abilities, and needs.

Nice To Haves

Knowledge or experience in working with Native Americans, in an educational setting preferred.

Responsibilities

Greets guests with a smile and friendly disposition.
Maintains reception area in an efficient and orderly manner.
Serves as receptionist, directing callers to proper individuals or offices.
Answer phones, screens, and refer callers promptly and with professionalism.
Sorts and distributes mail.
Prepares, tracks, and files purchasing documents, such as purchase orders, invoices, and packing slips.
Prepares and maintains purchase order logs.
Follows up, in a timely manner, with appropriate departments or vendors if invoices, packing slips, or other documentation has not been received.
Orders necessary office supplies as directed.
Assists in maintaining filing system insuring all correspondence and other documents are filed appropriately.
May assist with surveys, meeting minutes and various reports by compiling information needed for reporting purposes.
Responsible for scanning reports to be stored digitally.
Responsible for getting files ready to go into storage.
Completes Starfish tasks as assigned.
Assists with sending out admissions material to prospective students and other colleges and universities.
Assists with processing student admission applications including transfer/guest, dual enrollment and returning students.
Assists with processing transfer/guest admission applications.
Assists with updating student information in Empower as needed.
Assists with correspondence with students during the admissions process.
Assists with sending email letters of acceptance to all students.
Applies HOLDS on students in Empower when documents are missing when necessary.
Utilize AccuFund, Empower, and Jetpay to ensure smooth and accurate payment processing.
Accept and process payments made via cash, credit card, or check.
Stores cash and checks in a secure safe when not in use, ensuring only authorized personnel have access.
Issue receipts and securely maintain records, delivering them to the accounting office at the end of each month.
Review payments to verify the accuracy of accounts.
Generate deposit reports, prepare and reconcile weekly and end of month deposit of cash and checks, ensuring accurate accounting of all funds.
Other duties may be assigned within the scope and complexity of the position description.