Receptionist/Administrative Assistant

Tomball Controls•San Antonio, TX

6d•Onsite

About The Position

Tomball Controls is seeking a highly organized, professional, and proactive Receptionist/Administrative Assistant to support both front-office operations and broader administrative functions within an industrial facility. This is a fast-paced, production-focused environment where clear communication, attention to detail, and reliability are essential. This position is ideal for someone who enjoys creating structure, supporting day-to-day operations, and contributing within a manufacturing setting. As the company continues to grow, this role is expected to evolve as well. We are looking for someone who is adaptable, resourceful, and comfortable taking on new responsibilities as business needs change.

Requirements

High School Diploma or GED required
2+ years of experience in a receptionist, administrative assistant, or office coordinator role
Experience in a manufacturing or industrial environment preferred
Strong verbal and written communication skills
Excellent organizational skills and strong attention to detail
Professional demeanor and customer-focused approach
Proactive, dependable, and comfortable taking initiative
Ability to manage multiple priorities in a fast-paced environment
High level of discretion, professionalism, and trustworthiness
Proficiency with Microsoft 365, including Outlook, Word, Excel, and Teams
Comfortable learning new systems and internal tools
Regularly required to walk through production facilities
Must be able to access and navigate each department at the organization’s facilities.

Nice To Haves

Familiarity with collaboration or task management platforms is a plus
Exposure to modern productivity or AI tools is a plus, but not required
Bilingual (English/Spanish) a plus.

Responsibilities

Serve as the first point of contact for visitors, customers, vendors, and delivery personnel
Answer, screen, and route incoming phone calls, emails, and general inquiries
Maintain a professional, organized, and welcoming reception/front-office area
Receive and distribute mail, packages, and deliveries
Manage office supply inventory and coordinate reordering as needed
Assist with daily office logistics, including lunch coordination as requested
Provide administrative support to the Executive Assistant and leadership team
Assist with scheduling, calendar coordination, and meeting logistics
Support travel arrangements, including flights, hotels, and transportation
Prepare documents, correspondence, and internal communications
Assist in planning internal meetings, customer visits, and company events
Perform filing, data entry, and recordkeeping as needed
Communicate effectively with internal teams to help ensure smooth daily operations
Handle sensitive company, personnel, and customer information with discretion
Take on additional responsibilities as business needs evolve