Receptionist/Admin Support

Circle K•Tampa, FL

3d•Onsite

About The Position

Welcomes visitors by greeting them and answering or referring inquiries. Ensures all visitors, vendors and delivery personnel sign in at the front desk and are issued a temporary visitor’s badge. Directs visitors/vendors to the appropriate Department or employee. Manages external and internal phone calls and e-mails as required. Oversees distribution of all incoming mail and packages. Schedule, verify and cancel conference rooms and conference calls. Maintain a professional reception area: ensure cleanliness and organization representative of our Company’s image: comply with procedures, rules and regulations. Maintain the office breakroom and conference rooms: ordering supplies, cleaning, organizing, stocking, and cleaning of machines. Maintains calendars for business unit including scheduling of meetings, conference calls, etc. Assists with maintaining event calendar and coordination of all office events. Assists office manager with managing all equipment, furniture, fixtures, etc. Responds to written requests for information as required. Provide routine administrative support to various business unit directors as periodically requested. Supports project management activities for special projects. Handles a variety of responsibilities with the utmost confidentiality and sense of urgency. Contributes to team effort by accomplishing related results. Job duties may change with or without notice. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical activity inventory of the position includes: Sit for long periods of time. Operate computer keyboard and mouse for data entry. View computer monitor. Hear and speak via telephone. Reach forward and/or overhead Occasionally lift up to 40 pounds Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Working conditions inventory of the position includes: The noise level in the work environment is usually moderate at a normal range. The lighting will include natural light from the outside as well as fluorescent lighting throughout the work areas. Work with minimum direction and periodic supervision.

Requirements

Associate’s degree in business or related field preferred. Other combinations of job-related experience and education that meet the requirements may be substituted.
3 years of experience or more preferred in administrative support role.
Experience with MS Outlook, Excel, PowerPoint, and Word required.
Strong verbal and written communication skills and a high level of organization skills to manage multiple and constantly changing priorities required.

Nice To Haves

Knowledge of retail business preferred.

Responsibilities

Welcomes visitors by greeting them and answering or referring inquiries.
Ensures all visitors, vendors and delivery personnel sign in at the front desk and are issued a temporary visitor’s badge.
Directs visitors/vendors to the appropriate Department or employee.
Manages external and internal phone calls and e-mails as required.
Oversees distribution of all incoming mail and packages.
Schedule, verify and cancel conference rooms and conference calls.
Maintain a professional reception area: ensure cleanliness and organization representative of our Company’s image: comply with procedures, rules and regulations.
Maintain the office breakroom and conference rooms: ordering supplies, cleaning, organizing, stocking, and cleaning of machines.
Maintains calendars for business unit including scheduling of meetings, conference calls, etc.
Assists with maintaining event calendar and coordination of all office events.
Assists office manager with managing all equipment, furniture, fixtures, etc.
Responds to written requests for information as required.
Provide routine administrative support to various business unit directors as periodically requested.
Supports project management activities for special projects.
Handles a variety of responsibilities with the utmost confidentiality and sense of urgency.
Contributes to team effort by accomplishing related results.