Receptionist/Admin Assistant

WorkforceQA•Salt Lake, UT

23h•Onsite

About The Position

Reception / Administrative Assistant Location: This position is located in Salt Lake City, Utah and candidates must live within a commutable distance of our office. The Opportunity Compliance Ally Leader WorkForceQA is seeking is seeking a dynamic Receptionist / Administrative Assistant to assist and provide support to our CEO and COO. This highly visible position requires impeccable professionalism and will directly interact with a variety of contacts inside and outside the organization. The successful candidate will be self-motivated, quick-thinking, have excellent writing & people skills, and be able to juggle diverse responsibilities with a strong emphasis on organization.

Requirements

Relevant work experience; Reception / administrative experience preferred
Dependability and reliability is paramount.
Advanced computer skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and internet research skills.
Hubspot / CRM experience preferred
Ability to maintain confidentiality while handling sensitive information; Follows established company policies and procedures.
Solid organizational and analytical skills including attention to detail.
Demonstrated ability to adapt to changes that require flexibility in schedule and around changing priorities.
High level of business acumen, professionalism, diplomacy, discretion, and sound judgment.
Excellent writing, proofreading, and editing skills.
Excellent customer service skills; Strong phone etiquette and professionalism.
Proficiency with video conferencing services, audio visual equipment and other office equipment and tools.
Ability to quickly learn new programs and technology as needed.
Quick learner and self-starter; Positive and friendly attitude, go-getter.
Ability to work well in a team environment.
High School (or equivalent) required

Nice To Haves

Reception / administrative experience preferred
Hubspot / CRM experience preferred

Responsibilities

Answering/routing phone calls on a multiline system, handling mail, signing for deliveries, shipping supplies and welcoming visitors with a smile.
Plan and organize aspects of executive travel, including booking client/prospect meetings, flights, accommodation, transportation, and creating detailed itineraries
Handle emails, and other forms of communication on behalf of the executive team, prioritizing and responding as needed
Prepare and distribute meeting agendas, documents, and presentations for the executive teams’ meetings and speaking engagements
Assist in planning and coordinating speaking engagements, workshops, seminars, and other events hosted or attended by the Executive team
Handle administrative duties such as document management, coordination, shipping.
Assist in the creation and editing of presentations, reports, and educational materials for speaking engagements
Maintain strict confidentiality of sensitive information and documents
Help the executive team optimize their time and focus on high-priority tasks by handling routine and administrative responsibilities
Serve as a liaison between the CEO and other team members, departments, or external parties, facilitating communication and collaboration
Undertake special projects or tasks as assigned by the Executive Team or the CEO, which may vary based on their specific needs and goals.
Perform additional assigned duties: Such as picking up orders, handling personal mail, etc.