Receptionist/Admin Assistant

Crinetics Pharmaceuticals • San Diego, CA

1d

About The Position

We are seeking a professional, organized, and personable Receptionist to be the first point of contact at our innovative pharmaceutical company. The ideal candidate will play a key role in creating a welcoming environment for visitors, supporting internal teams, and ensuring smooth front-desk operations in a fast-paced, science-driven workplace. Essential Job Functions and Responsibilities: These may include but are not limited to: Welcome and assist visitors, clients, and vendors with professionalism and warmth, ensuring a positive first impression. Manage all incoming communications, including phone calls, emails, and mail; direct inquiries to the appropriate departments efficiently. Coordinate and schedule meetings and desk reservations for guests and visitors, ensuring proper logistics and hospitality. Ensure compliance with visitor check in protocols daily and help with pre- registrations for larger groups. Help facilitate health inspections on site and promptly notify relevant personnel of arrival of inspector. Handle the receipt and distribution of incoming and outgoing USPS mail and packages. Support new hire onboarding by coordinating logistics such as ID badge setup, welcome materials, and workspace arrangements. Provide administrative support across departments including HR, Operations, and others as needed. Partner with facilities and lab teams to coordinate service visits and maintenance for office and lab equipment. Utilize and maintain facility management systems such as Envoy, ServiceNow, and Verkada to support daily operations. Collaborate cross-functionally to ensure smooth office operations and effective internal communication. Other duties as assigned

Requirements

• High school diploma or equivalent; additional education or certifications in office administration preferred.
• Minimum of 4 years experience in a front desk or customer service role, with a strong ability to handle multitasking in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
• Ability to maintain professionalism and a positive attitude under pressure.
• Strong attention to detail and ability to handle confidential information.
• Basic knowledge of office equipment (phones, printers, computers).

Responsibilities

• Welcome and assist visitors, clients, and vendors with professionalism and warmth, ensuring a positive first impression.
• Manage all incoming communications, including phone calls, emails, and mail; direct inquiries to the appropriate departments efficiently.
• Coordinate and schedule meetings and desk reservations for guests and visitors, ensuring proper logistics and hospitality.
• Ensure compliance with visitor check in protocols daily and help with pre- registrations for larger groups.
• Help facilitate health inspections on site and promptly notify relevant personnel of arrival of inspector.
• Handle the receipt and distribution of incoming and outgoing USPS mail and packages.
• Support new hire onboarding by coordinating logistics such as ID badge setup, welcome materials, and workspace arrangements.
• Provide administrative support across departments including HR, Operations, and others as needed.
• Partner with facilities and lab teams to coordinate service visits and maintenance for office and lab equipment.
• Utilize and maintain facility management systems such as Envoy, ServiceNow, and Verkada to support daily operations.
• Collaborate cross-functionally to ensure smooth office operations and effective internal communication.
• Other duties as assigned

Benefits

• discretionary annual target bonus
• stock options
• ESPP
• 401k match
• health insurance plans for employees (and their families) to include medical, dental, vision and basic life insurance
• 20 days of PTO
• 10 paid holidays
• winter company shutdown

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees