Receptionist- Admin Assistant- On Call

Horton, Inc•Roseville, MN

1d•$25•Onsite

About The Position

Overview Horton, Inc. has an opening for an Receptionist- Admin Assistant- On call to work in our Roseville, MN location. This position is on an "as needed" basis. Position Summary: The On Call Assistant is accountable for professional, courteous, prompt and accurate operation of the company switchboard, performing receptionist (front desk) duties, administrative support to other departments, ordering and inventory of office supplies for Roseville, backup for travel planning, assisting other Horton locations with supplies when needed, mail, and other general office administrative duties as assigned. Proficiency with Microsoft Word, Excel, Outlook, Power Point, and the Internet is necessary. This is only for back up support, as needed. Company Information: As a global leader in thermal control for power systems, Horton offers a variety of technologies for transportation and industrial applications to operate at the optimal temperature — even in the most demanding conditions. For over 75 years, the organization has been an integral partner to companies worldwide providing innovative and reliable engine cooling solutions for heavy-duty vehicles and equipment. For more information on Horton, Inc. please visit our web site at www.hortonww.com.

Requirements

This position requires skills and knowledge consistent with a high school degree or equivilant
2-3 years of previous office experience
Experience interacting with the public.
Must be authorized to work in the United States. No Visa sponsorship provided now or in the future for this position.
Proficiency with Microsoft Word, Excel, Outlook, Power Point, and the Internet is necessary.

Nice To Haves

Associate degree or higher is preferred

Responsibilities

Answers the company telephone in a timely, friendly and professional manner and routes calls to the correct person, or takes a message.
Greets visitors in a friendly and professional manner and advises employee visitors are in lobby.
Keeps lobby, adjoining conference rooms and workspace neat.
Monitors video security camera and advises Building/Tech Lab assigned personnel of deliveries to back dock, answering door if needed, or other unusual occurrences appearing on monitors.
Processing Company Mail.
Monitors schedule use of conference rooms on Outlook.
Maintains daily travel schedule (IN/OUT log) of staff in order to be able to direct callers, messages, or locate personnel in an emergency or in response to management request.
Maintains and keeps current the company telephone list on intranet.
Oversees scheduling of company vehicles in Roseville.
Administrative support for other departments.
Maintains supply cabinet – orders supplies for building – verifies supplies received against invoices prior to payment. Researches on line to find supplies not available from current supplier, then order.
Contact with vending services – for machine maintenance – coffee service.
Serves as back-up for Horton’s travel agent for domestic and International travel.
Assists with internal meeting planning.
Assists facilities as needed.