Receptionist/Admin Assistant, Human Resources

Jetstream of Houston•Downers Grove, IL

22h•$22 - $25

About The Position

Essential duties and responsibilities include, but are not limited to: Performing office/receptionist tasks to support the corporate office Receive and distribute mail/FedEx/UPS on a daily basis Maintain inventory of kitchen, office supplies, mail supplies, and toner for all Corporate office departments; place replenishment orders as necessary Maintain kitchen and common areas, including coffee equipment, dishwashers, etc. Maintains corporate phone lists Process work orders for office space issues as required, including procuring equipment new hires Retrieve phone messages left on the Corporate number and forward to appropriate party for further handling Greet and escort visitors to meeting rooms and notify corporate team of arrival Performing administrative tasks and services to support effective and efficient operations of the Corporate HR Department Data entry into key systems e.g., UKG payroll Complete and record invoice processing & payment Maintain accurate and up-to-date corporate human resource files, records, and documentation with integrity and confidentiality Assist/support employee on-boarding and separation Provide administrative support to the HR department Assist with mailing of COBRA initial notices Assist with planning and execution of special events such as annual benefits enrollment and preparation of employment packages for new hires/acquisitions Performs other duties as assigned

Requirements

Ability to greet visitors warmly and professionally, represent the Company and interact with others in an ethical and appropriate manner
Ability to meet deadlines and communicate proactively; comfortable working in a dynamic environment
Willingness and ability to function as an effective team member through good communication and cooperation to meet departmental goals
Strong customer service-orientation
Excellent verbal and written communication skills
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
Excellent organizational skills and attention to detail
Proficient with Microsoft Office Suite or related software
Intellectually curious, commitment to excellence, and interest in learning new responsibilities once existing responsibilities are mastered
Touch-it-once, do-it-right approach to work responsibilities
Ability to occasionally start work prior to normal start time to support early meeting starts and later evening set-ups
Ability to lift up to 50 pounds
Associate’s degree or related experience

Nice To Haves

Experience working in the corporate headquarters of a public company, or equivalent work setting, highly desired

Responsibilities

Performing office/receptionist tasks to support the corporate office
Receive and distribute mail/FedEx/UPS on a daily basis
Maintain inventory of kitchen, office supplies, mail supplies, and toner for all Corporate office departments; place replenishment orders as necessary
Maintain kitchen and common areas, including coffee equipment, dishwashers, etc.
Maintains corporate phone lists
Process work orders for office space issues as required, including procuring equipment new hires
Retrieve phone messages left on the Corporate number and forward to appropriate party for further handling
Greet and escort visitors to meeting rooms and notify corporate team of arrival
Performing administrative tasks and services to support effective and efficient operations of the Corporate HR Department
Data entry into key systems e.g., UKG payroll
Complete and record invoice processing & payment
Maintain accurate and up-to-date corporate human resource files, records, and documentation with integrity and confidentiality
Assist/support employee on-boarding and separation
Provide administrative support to the HR department
Assist with mailing of COBRA initial notices
Assist with planning and execution of special events such as annual benefits enrollment and preparation of employment packages for new hires/acquisitions
Performs other duties as assigned