Reception Specialist - ELECTON COMMISSIONER

Sedgwick County•Wichita, KS

3d•Onsite

About The Position

The Reception Specialist's primary assignment involves staffing the public reception counter and serving as the first point of contact for voters and visitors, assisting candidates and voters. When not directly interacting with the public, this position is responsible for verifying, maintaining, and updating election-related databases and records through data analysis, processing, and entry. This role requires working extended hours during election periods.

Requirements

High school Diploma or equivalent
Two years of experience in an office environment with a substantial amount of data entry/processing
One year of experience in a public facing or customer service role (either in person or by phone)
Valid US driver’s license without restrictions
Current proof of automobile insurance
Must be free of Federal or State felony conviction
Must be free of any misdemeanors relating to breach of trust, fraud, embezzlement, or dishonesty in carrying out a responsibility involving public trust
Ability to obtain a Notary Public
Cyber Security Training within the first 30 days of employment
Proficient in Microsoft Office Suite of products

Nice To Haves

Associate’s Degree in Business or a related field
Four years of experience in an office environment with a substantial amount of data entry/processing
Two years of experience in a public facing or customer service role (in person or by phone)
Kansas Secretary of State Election Certification

Responsibilities

Greet every voter, candidate, and guest in a courteous and professional manner
Maintains secure control of public access to restricted office areas
Provide information regarding voter registration and voting options
Facilitate candidate filing, report filing, data requests, and other common election office services
Accept payments for candidate filings or data requests
Answer phones, respond to emails, and provide information and services in person
Process and sort incoming mail
May be required to drive to support office and election functions
Maintain voter registration entry and verification
May process agency submitted registration files
Cross-check and proof team entries
Prepare voter correspondence
Process USPS Return Mail and National Change of Address lists
Participate in annexation and redistricting projects as needed
Process, review, and fulfill advance by mail ballot requests
Make and document voter outreach calls for advance voting issues
Create and maintain advance voting reports and records
Assist in preparing provisional ballot documentation