Reception/Office Administrator

Putzmeister•Sturtevant, WI

1d•Onsite

About The Position

Putzmeister is a world-class leader in concrete pump manufacturing and support, known for innovation, reliability, and excellence. When you join our team, you're not just taking a job — you're becoming part of a global legacy that builds the future, one pour at a time. Summary: The Reception/Office Administrator plays a vital role in ensuring the smooth and efficient operation of the lobby. This position serves as the first point of contact for visitors and clients, fostering a welcoming and professional atmosphere. The role reports to human resources and involves managing administrative duties such as scheduling interviews, maintaining records, maintaining orientation folders, processing invoices, tracking attendance, assisting with employee engagement activities, and managing office supplies — all of which support the team’s productivity. Ultimately, this role significantly contributes to the organization's overall effectiveness by maintaining order and supporting daily office functions.

Requirements

Strong attention to detail
Proficient in Microsoft Office
Highly developed organizational skills
Multitasking and time management skills
Strong verbal, written, and analytical skills
Able to communicate with all levels of the organization
Ability to handle confidential information with discretion.
Able to work in a fast-paced environment
Self-Motivated person
Problem solver
High school Diploma or Equivalent

Nice To Haves

Previous administrative experience
Customer service experience in a professional setting.
Experience with ADP and SAP
Experience with Concur
Associate degree in Business Administration or related field preferred

Responsibilities

Greet and assist visitors and clients in a professional and courteous manner.
Ensure the reception area is tidy, organized, and presents a positive image of the company.
Operate the switchboard (i.e., incoming calls, contacting visitors’ appointments).
Sort and deliver all incoming mail and process outgoing mail
Manages attendance calls, occurrences, and corrective actions
Maintain communication via E-Mail, and BrightSigns
Manage the monthly Newsmeister Newsletter (Canvas)
Maintain SAP/ADP (data entry)
Audits – SAP/ADP
Maintain and update orientation folders
Schedule Interviews
Assign lockers to new hires and maintain the locker assignment spreadsheet
Manage the uniform program
Create employee ID badges
Process HR invoices and expenses
Process safety shoes and safety glasses reimbursements
Order Supplies, maintain inventory, and organize the stockroom
Schedule and coordinate meetings and travel accommodations as needed
As the Concur Administrator, serve as the first point of contact for support, assist with questions, and set up new employees with accounts.
Data entry may be required to support regulatory compliance for various permits, licenses, and environmental reports (facilities)
Additional duties as assigned