Reception & Building Services Coordinator

Calvary Christian Church•Bellevue, NE

9d•Onsite

About The Position

The Reception & Building Services Coordinator serves as the first point of contact for guests, partners, and staff during weekday office hours, helping create a welcoming, organized, and well-functioning environment at Calvary. This role supports front desk operations, building scheduling, and shared-space hospitality to ensure our campus is ready and responsive for ministry and community use. DIRECT RESPONSIBILITIES Front Desk & Guest Experience Greet and host all guests and partners who arrive at the front desk. Answer and route incoming phone calls. Respond to general inquiries through the [email protected] email account and route messages appropriately. Notify staff when guests arrive for scheduled meetings. Provide basic wayfinding and campus directions. Receive and route packages, deliveries, and vendors. Building Calendar & Scheduling Support Enter and update room reservations in the church’s scheduling system (Planning Center.) Ensure room requests align with facility use guidelines and approved processes. Coordinate weekday access logistics (door schedules, PIN codes, basic access instructions.) Coordinate thermostats and temperature control with anticipated room usage. Verify that access instructions are sent for weekday events. Communicate scheduling confirmations and basic building information to internal and external users. Confirm rooms are actually being used as scheduled and follow up with no-shows. Help identify patterns (overused rooms, frequent conflicts.) Office, Kitchen & Shared Space Support Stock and organize office and kitchen supplies Prepare coffee and refresh hospitality areas as needed during office hours. Monitor shared spaces for cleanliness and reset needs throughout the day. Submit maintenance or cleaning requests when issues are observed. Manage incoming and outgoing Mail from the on-site Calvary mailbox. Building & Safety Coordination Serve as the weekday point of contact for basic building-related needs. Follow and reinforce building access and safety procedures. Escalate safety, behavior, or facility concerns to appropriate staff immediately. General Support Assist with basic copying, scanning, or assembling of materials as needed. Track supply levels and communicate reorder needs to the appropriate staff.

Requirements

High school diploma or equivalent required.
Ability to learn and follow building procedures, safety guidelines, and scheduling processes.
Ability to work independently and manage multiple tasks during office hours.
Reliable transportation and ability to maintain consistent weekday schedule (Mon–Thu, 9am–5pm.)

Nice To Haves

Prior experience in reception, customer service, hospitality, or office support preferred.
Comfortable using basic office technology and systems (email, calendars, scheduling software, phone systems.)

Responsibilities

Greet and host all guests and partners who arrive at the front desk.
Answer and route incoming phone calls.
Respond to general inquiries through the [email protected] email account and route messages appropriately.
Notify staff when guests arrive for scheduled meetings.
Provide basic wayfinding and campus directions.
Receive and route packages, deliveries, and vendors.
Enter and update room reservations in the church’s scheduling system (Planning Center.)
Ensure room requests align with facility use guidelines and approved processes.
Coordinate weekday access logistics (door schedules, PIN codes, basic access instructions.)
Coordinate thermostats and temperature control with anticipated room usage.
Verify that access instructions are sent for weekday events.
Communicate scheduling confirmations and basic building information to internal and external users.
Confirm rooms are actually being used as scheduled and follow up with no-shows.
Help identify patterns (overused rooms, frequent conflicts.)
Stock and organize office and kitchen supplies
Prepare coffee and refresh hospitality areas as needed during office hours.
Monitor shared spaces for cleanliness and reset needs throughout the day.
Submit maintenance or cleaning requests when issues are observed.
Manage incoming and outgoing Mail from the on-site Calvary mailbox.
Serve as the weekday point of contact for basic building-related needs.
Follow and reinforce building access and safety procedures.
Escalate safety, behavior, or facility concerns to appropriate staff immediately.
Assist with basic copying, scanning, or assembling of materials as needed.
Track supply levels and communicate reorder needs to the appropriate staff.