Real Property Records Administrator

St Johns River Water Management District•Palatka, FL

12d•Onsite

About The Position

This position will be responsible for maintaining the District’s Real Estate inventory database known as the Land Resource System (LRS). Good communication skills and attention to detail are essential to work with staff to accurately document all aspects of real estate transactions. Individual must possess critical thinking and analytical skills and ensure the LRS database remains current. Independently performs work that is varied and occasionally difficult and spends majority of time working in real estate disciplines.

Requirements

Ability to understand and apply applicable statutes, rules, regulations, policies and procedures relating to the real estate program and procurement.
Ability to communicate effectively verbally and in writing.
Ability to plan, organize, develop, implement, prioritize, administer and coordinate projects/activities.
Ability to establish and maintain an effective working relationship with employees, officials and the public.
Ability to exercise sound independent judgment and tact.
A two-year degree in Business Administration, Legal Studies, or other related field, with two (2) years of experience in administrative duties, records keeping, database management, contracts and real estate closings.
Possesses a working knowledge of electronic database concepts and processes and ability to learn the complexities of the LRS database system.
Possess basic real estate knowledge and ability to learn various aspects of the District’s real estate transactions.
Possess basic knowledge of legal documents and GIS related to real estate transactions.
Valid State of Florida Driver’s License.

Nice To Haves

Experience in ROW agreements preferred.

Responsibilities

Responsible for maintaining the District’s real estate inventory database (LRS) including data entry, linking records, and uploading documents associated with all real estate transactions.
Responsible for compiling documents and creating real estate transaction closing binders for all real estate transactions.
Coordinating the transfer of records to the District Clerk and Central Files for permanent archival.
Responsible for entering and maintaining the District’s real estate inventory records into the State Lands Inventory Tracking System (LITS) and the State Facilities Inventory Tracking System (FITS) to meet the annual reporting deadline.
Receives and manages land acquisition applications including preparing property information packet, routing property information through the Selection Committee, and reporting recommendations to office director.
Prepares and manages the real estate transaction for Permissive Use Agreements (PUA) and Easements for hydrological monitoring and other uses on private lands.
Assists with recording District agreements and other real estate documents in the County’s public records.
General Administrative support services such as gather annual report information, coordinate public records requests, processes incoming mail, coordinate overnight mail services and perform other related duties as assigned.