Transit Contract Administrator

TEKsystems•Oakland, CA

9d•$27 - $30•Hybrid

About The Position

The Real Estate & Transit Relations Specialist serves as a key liaison between the organization, regional transit authorities, property owners, utilities, and internal business units. This role requires deep knowledge of real estate principles, strong business acumen, and the ability to navigate complex operational, regulatory, and stakeholder environments. The Specialist ensures contractual obligations are met, manages non‑transit inventory accounting, supports monthly stakeholder meetings, and resolves inquiries with professionalism and accuracy. Success in this position requires exceptional communication skills, analytical thinking, and the ability to balance multiple priorities while driving business results.

Requirements

Extensive knowledge of real estate principles and practices, including fieldwork, lead generation, negotiations, and regulatory application.
Understanding of the media and advertising industry, including business cycles, revenue drivers, and expense management.
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
Strong analytical, critical thinking, decision‑making, and problem‑solving skills with a focus on achieving business results.
Ability to read, interpret, and respond to verbal and written requests and directives.
Professional and cooperative demeanor when interacting with internal teams, external partners, and vendors.
Ability to multi‑task and manage multiple priorities in a fast‑paced environment.
Competence in performing business math calculations including discounts, interest, commissions, proportions, and percentages.
Strong root‑cause analysis skills with the ability to assess situations and provide effective solutions.
Excellent verbal and written communication skills, including presentation delivery.
Demonstrated business perspective and ability to apply business understanding to enhance performance.
Strong planning and organizational skills with the ability to allocate resources effectively.
Ability to communicate clearly and adapt messaging to different audiences.
Capability to manage through systems, design processes, and learn internal tools and practices.
Skilled in negotiation and resolving differing perspectives through mutually beneficial solutions.
Sound decision‑making abilities, using critical thinking and organizational values to navigate risk and ambiguity.
Employee must have the ability to sit and/or stand at a desk for a minimum of 8 hours a day and complete tasks requiring repetitive use of hands
Employee must have the ability to see written documents, computer screens and to adjust focus

Responsibilities

Serve as the primary point of contact for regional transit authorities, maintaining strong, collaborative relationships.
Coordinate and facilitate monthly meetings with transit authorities in partnership with operations, finance, sales, and independent contractors.
Work closely with VP REPA, VP Operations, and operations supervisors to ensure all contractual obligations are fulfilled.
Assist with the management, accuracy, and maintenance of the internal inventory database.
Collaborate with the legal department as needed to address compliance, contractual, or regulatory matters.
Receive, triage, and resolve inquiries and complaints from landlords, property owners, the public, and city/government staff, ensuring timely and appropriate follow‑up.
Compile, prepare, and distribute required operational and financial reports.
Research, prepare, and obtain necessary permits for installations, conversions, and related activities.
Coordinate with utility providers to support operational needs and resolve service issues.
Attend and support monthly stakeholder meetings, providing updates, documentation, and follow‑through on action items.
Report on all liability claims and ensure proper documentation and communication across departments.
Oversee internal accounting for non‑transit assets, including new digital and printed panels, panel conversions, out‑of‑service units, unsaleable units, and delisting activities.
Lead and support special projects as assigned, ensuring timely execution and cross‑functional alignment.
Participate in community outreach efforts to strengthen relationships and support organizational initiatives.
Perform other duties as assigned or requested to support business operations.