Real Estate Transaction Coordinator (Remote)
About The Position
We are seeking a Closing Coordinator to help real estate agents get their commission advances funded quickly and accurately. In this role, you will be responsible for coordinating with agents, escrow, title, and brokerages to ensure files move efficiently from approval through funding and repayment. You’ll be the main point of contact once an application is approved — driving the deal toward funding, keeping timelines current, and resolving slow responses, delays, missing documentation, or last-minute changes. This is a fast-paced, communication-heavy role that requires proactive follow-up and strong organizational skills.
Requirements
- Former real estate assistants, escrow/title assistants, or transaction coordinators
- Customer service reps comfortable with high-volume outreach
- Individuals who enjoy checking tasks off quickly and pushing deals to close
- Fast responders who stay organized under pressure
- Strong communicators who enjoy problem-solving and helping agents move faster
Nice To Haves
- Experience in client success, collections, loan processing, or account management
- Exposure to financial services, mortgage, escrow, title, or real estate transactions
- Working knowledge of CRM systems (Salesforce experience is a plus)
- Strong problem-solving abilities and multitasking skills
- Excellent written and verbal communication
- Highly organized with the ability to manage multiple deadlines
- Professional, proactive, and accountable
Responsibilities
- Follow up with escrow, title, and brokerages to obtain required confirmations and update timelines
- Keep approved deals moving toward same-day or next-day funding
- Confirm commission amounts, closing dates, and documentation accuracy
- Track and communicate delays, cancellations, and updated closing dates
- Identify issues that may delay funding or repayment and resolve them proactively
- Coordinate next steps with agents when deals are delayed or fall out
- Assist with repayment follow-up after closing
- Maintain accurate documentation and compliance throughout each file
- Update Salesforce as transactions progress
- Support operations, accounting, and collections teams as needed
- Build strong relationships with agents to improve speed and increase repeat usage
Benefits
- Competitive compensation package with growth opportunities
- Flexible remote/hybrid work options
- Professional development and industry training
- Supportive, entrepreneurial culture that values initiative and ownership
- Direct exposure to executive leadership and decision-making
- Opportunity to work in a high-growth fintech niche within the real estate industry
- Remote work flexibility
- Professional development support
- Opportunities to grow into full-time with broader benefits
- Opportunities for advancement as the company grows
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
