Real Estate Permit Zoning Specialist

Halo Land Management • Canton, OH

2d

About The Position

About Halo Land Management Halo Land Management partners with leading energy companies to support critical oil and gas development and infrastructure work. Our teams handle everything from title and abstracting to right of way and land negotiation. We move fast, we value accuracy, and we care about how work gets done, not just that it gets done. As we grow, we are building a consistent standard for what success looks like in every role. This Permit Agent position is a key part of that effort. Position Summary As a Permit Agent, you support infrastructure and energy projects by coordinating with local, state, and federal agencies to secure permits and approvals required for construction, operation, and maintenance of new and existing facilities. You will manage the permitting workflow end to end, including application preparation, documentation review, agency coordination, and status tracking. The ideal candidate brings permitting experience in right of way, land, or real estate, communicates clearly with multiple stakeholders, and consistently delivers accurate, on time submissions with minimal supervision.

Requirements

• Minimum 2 years of experience in the right of way, land, or real estate industry, with at least 1 year in a permit or zoning focused role.
• Working knowledge of zoning, utility permitting, and land division processes.
• Ability to read and interpret real estate documents, legal descriptions, and construction drawings.
• Proven ability to manage multiple concurrent projects while meeting deadlines.
• Strong written and verbal communication skills, with confidence engaging agencies and stakeholders.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook, and comfort working in document management platforms.
• Ability to work independently under limited supervision while maintaining professionalism and accuracy.
• Must operate under a registered LLC or be willing to establish one.
• AAPL membership required.

Responsibilities

• Permitting Coordination and Agency Management Coordinate with governmental agencies to obtain necessary permits and approvals for infrastructure projects.
• Build and maintain professional working relationships with agency contacts to support efficient reviews and timely approvals.
• Monitor jurisdiction specific requirements and timelines, and ensure submissions align with local standards.
• Compliance, Policy Review, and Risk Awareness Review and interpret zoning ordinances, land division regulations, and jurisdictional policies impacting real estate and right of way activities.
• Identify compliance risks early, flag missing requirements, and escalate issues to project leadership when needed.
• Ensure permitting activities align with company standards, client expectations, and regulatory requirements.
• Application Preparation, Documentation, and Tracking Prepare, process, and track permit applications, certificates of insurance, and performance bonds.
• Coordinate bonding and insurance documentation as required by agencies or clients.
• Maintain accurate, organized documentation and databases for all active permits, submissions, and approvals.
• Communication and Cross Functional Collaboration Communicate and collaborate with project managers, engineers, attorneys, and landowners to resolve permitting or compliance issues.
• Draft, review, and send correspondence to agencies and stakeholders with professionalism and clarity.
• Provide timely updates on permit status, outstanding actions, and next steps to keep project teams aligned.
• Tools, Systems, and Workflow Discipline Utilize client or company provided systems, templates, and workflows to track progress and meet deadlines.
• Maintain clean digital files that are audit ready, with clear version control, references, and supporting documentation.

Benefits

• Mission critical work that directly impacts construction schedules and project execution.
• The chance to contribute to high visibility infrastructure and energy development.
• Freedom to structure your work without micromanagement, with clear expectations and support.
• A team that shares tools, resources, and knowledge to help you succeed.
• Opportunities for growth based on performance, including expanded project ownership and process leadership.
• Long term project stability where high quality work is valued and recognized.

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed