Real Estate Operations Coordinator

COBA•Washington, DC

22h

About The Position

As the Real Estate Operations Coordinator, you will be at the intersection of operations, marketing, and project management. Reporting to the Development and Operations Manager, you will take on a versatile role that includes property oversight, administrative coordination, and creative marketing efforts. This role is ideal for someone who thrives in a fast-paced environment and is passionate about real estate development and property operations. You’ll work closely with development, property management, and construction teams to ensure our portfolio is optimized for performance and positioned for growth.

Requirements

Bachelor’s degree in Business Administration, Marketing, Real Estate, or a related field.
1–3 years of experience in real estate operations, property management, asset coordination, or marketing (real estate development experience preferred).
Proven ability to manage multiple priorities and adapt to a dynamic work environment.
Strong organizational skills with attention to detail and accuracy in administrative tasks.
Excellent communication skills, both written and verbal, with a collaborative mindset.

Nice To Haves

Strong Microsoft and Google Suite skills.
Access to a personal vehicle for weekly site visits and fieldwork.
An understanding of DC neighborhoods and geography.

Responsibilities

Manage the permitting process with applicable DC agencies by preparing and submitting applications, coordinating with inspectors, and tracking approvals.
Maintain financial models in Excel to analyze investment opportunities, incorporate project-specific assumptions, cash flows, and market data.
Develop and monitor project schedules to keep milestones and deliverables on track.
Maintain accurate budget tracking for hard and soft costs, reviewing invoices and variances to support financial reporting and draw requests.
Evaluate architectural and engineering designs for quality, constructability, and budget alignment.
Property Oversight: Review assessed property values to ensure accuracy and request corrections for discrepancies (e.g., correcting vacant lot misclassifications).
Manage company LLCs, business licenses, and compliance with property registrations, including FR500s and vacancy exemptions.
Review bi-annual property tax bills and address DC fines promptly, collaborating with government agencies as needed.
Track and record operating expenses across Coba’s portfolio, and utilize historical data to create yearly operating budgets by property.
Meet with property subcontractors and maintenance staff to coordinate repairs, obtain proposals, and oversee project execution.
Support utility account management by opening/closing accounts and resolving service issues.
Develop capital expenditure schedules in collaboration with property management and development personnel.
Maintain accurate records of warranties, utility contracts, and operational tasks per the company’s operations manual.
Manage administrative email accounts, resolving requests such as light replacements or other warranty-covered repairs.
Collaborate with internal teams and third-party vendors (e.g., photographers, stagers) to develop marketing materials, including brochures, digital content, and building signage.
Capture high-quality progress photos of construction sites and actively contribute to digital marketing strategies.
Support property management marketing operations during, and in preparation for, peak leasing seasons.
Support event coordination, such as groundbreakings, open houses, and community engagement initiatives.
Assist with real estate development project planning and tracking, including maintaining timelines, milestones, and budgets.
Monitor project expenses and process invoices while maintaining accurate financial records.
Any other duties as assigned.