Real Estate In-House Facility Manager

The Avgi Organization•2700 Grand Ave, NY

1d•$75,000 - $85,000

About The Position

OUR CORE AVGI is a real estate investment firm that purchases opportunistic assets in New York as well as secondary and tertiary markets throughout the United States. DIVERSIFICATION The firm currently has over $300 million of real estate holdings across 6 markets – Long Island, New York City, Houston, Little Rock, St. Louis, and Binghamton. Low Volatility & Low Correlation AVGI acquires physical assets that produce strong in-place income with the opportunity to optimize the property’s physical and financial condition. This strategy allows us to minimize risk and maximize upside.

Responsibilities

Building Operations & Systems Management Oversee daily operation and maintenance of building systems: HVAC, plumbing, electrical, boilers, elevators, life-safety/fire systems, building envelope, roofing, and lighting. Ensure building systems are maintained per manufacturer and code standards. Conduct regular inspections of mechanical rooms, roof/envelope, common areas, and exterior grounds/loading/service areas. Maintain building logs, service records, and equipment histories. Provide ongoing assessment of equipment condition and risk exposure.
Preventive Maintenance Program (PM) Build, maintain, and enforce PM schedules for major equipment systems and common area/residential/commercial infrastructure. Implement seasonal readiness plans Reduce reactive work orders through high PM compliance. Maintain asset inventory and replacement cycles.
Leadership of In-House Maintenance Team Manage assignment of labor, service response, and workflow scheduling. Train and coach staff on technical standards, customer service, safety, and documentation requirements. Track performance, overtime, attendance, work quality, and response times. Ensure work orders are completed accurately with proper notes and documentation. Lead weekly operations meetings to review priorities and issues.
Vendor and Contractor Management Source, bid, and manage vendors. Ensure vendor compliance (licensing, COIs, W-9s) and safe work practices. Monitor performance, enforce scope, and track service-level compliance. Review invoices for scope accuracy and prevent unauthorized charges. Maintain preferred vendor list and service contracts.
Work Order Management & Service Standards Ensure prompt response and completion of resident and commercial service requests. Define and enforce response standards (e.g., emergency within 1 hour; standard within 24 hours). Track recurring issues and drive root-cause corrections. Reduce escalations through proactive communication and coordination with PM and tenants.
Compliance, Safety & Risk Management Maintain compliance with local building codes, fire/life safety requirements, OSHA standards, and insurance loss-control recommendations. Coordinate and manage inspections. Track violations/citations and ensure closure within established timeframes. Maintain and update emergency plans and safety protocols. Document incidents and coordinate remediation and insurance follow-up.
Budgeting, Cost Control & Purchasing Manage building repairs/maintenance budgets and spending targets. Forecast quarterly and annual maintenance needs and capital replacements. Approve/review purchase orders, invoices, and vendor costs. Reduce emergency repairs through planning and PM execution. Identify savings through vendor negotiation and program improvement.
Reporting & Documentation Provide monthly reporting (work order stats, major repairs/equipment issues, compliance updates, vendor performance, budget performance, upcoming needs). Maintain documentation for audits, insurance, inspections, and compliance.