Real Estate Administrator

Healthpeak Properties•San Diego, CA

11d•$26 - $29•Onsite

About The Position

Healthpeak is seeking a Real Estate Administrator to join our on-site lab and life science property management team. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and or taking and delivering messages Receive, distribute, and review all purchase orders, track purchase orders in Workspace, alert management of any problems or unresolved purchase orders, and run monthly reports Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc Maintain inventory of office supplies and property staff directory. Monitor outside vendors for compliance of contracts and certificates of insurance Assist with preparing and administering service agreements Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents Responsible for accounts payable, accounts receivable and reporting Organize and code invoices Assist Chief Engineer with update of electrical analysis worksheet as utility invoices are received Responsible for issuing Purchase Orders (POs), tracking, and assigning the POs to invoices as they are processed for payment Compiling and reviewing Tenant Billings and other miscellaneous charges Provide management team with aged delinquency reports and send delinquency letters Attendance is an essential function of the job and is required in-office five (5) days per week

Requirements

Must have a high school diploma or GED at minimum, associate or bachelor’s degree preferred
Possess professional demeanor and excellent interpersonal and customer service skills
Have access to reliable transportation and maintain a valid driver's license
Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
Excellent communication skills, both verbal and written
Ability to work independently

Nice To Haves

Previous exposure to commercial property management preferred
Experience with MRI and Yardi software preferred
Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases

Responsibilities

Answer management phones and assist with tenant needs
Respond to inquiries by providing routine information and or taking and delivering messages
Receive, distribute, and review all purchase orders, track purchase orders in Workspace, alert management of any problems or unresolved purchase orders, and run monthly reports
Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc
Maintain inventory of office supplies and property staff directory.
Monitor outside vendors for compliance of contracts and certificates of insurance
Assist with preparing and administering service agreements
Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
Responsible for accounts payable, accounts receivable and reporting
Organize and code invoices
Assist Chief Engineer with update of electrical analysis worksheet as utility invoices are received
Responsible for issuing Purchase Orders (POs), tracking, and assigning the POs to invoices as they are processed for payment
Compiling and reviewing Tenant Billings and other miscellaneous charges
Provide management team with aged delinquency reports and send delinquency letters
Attendance is an essential function of the job and is required in-office five (5) days per week