Radiation Control Program Office Assistant

State of Maine•Augusta, ME

1d•Onsite

About The Position

In this role, you will be the backbone of the support structure to the Radiation Control Program team by effectively and efficiently performing functions necessary to operate in a busy office setting. You will use technology to receive payments and make deposits, create invoices, investigate registrations, and maintain databases. Supplying the best possible customer service to the public and regulated community will be one of the most important and rewarding functions of this position. The work performed with the Radiation Control Program team is highly diverse and involves a variety of facilities and people across the entire state of Maine. This is a small, supportive team where people genuinely help each other succeed. No two days look the same, the tasks will vary depending on the priorities of the inspectors, and the time of year. There are many opportunities for training and skill development, especially for those who are motivated and want to invest in personal and professional growth and development.

Requirements

Training, education, or experience in office and administrative support work that demonstrates competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks.
Ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.
Assumes the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.

Nice To Haves

Ability to multitask - handle multiple numerous responsibilities, prioritize tasks, and maintain productivity in a quick-moving workplace.
Technically skilled – efficiency with Microsoft Office, particularly Word and Excel.
Exhibit a positive attitude and willingness to accept new challenges and tasks.

Responsibilities

Effectively and efficiently perform functions necessary to operate in a busy office setting.
Use technology to receive payments and make deposits, create invoices, investigate registrations, and maintain databases.
Supply the best possible customer service to the public and regulated community.
Execute operational tasks and financial reconciliation reviews.
Assist with the processing of data, reports, registrations, and licenses with the Tanning, X-Ray, Radon, and Radioactive Materials sections.
Provide general office support to scan, file, copy, and distribute documents generated from the team.
Communicate and guide programmatic issues through resolution.
Have ownership of office processes through motivational means with the ability to identify issues, isolate causes, and make improvements.
Participate in weekly Radiation Control Program staff meetings.
Partner with the Office Manager to coordinate schedules, organize documentation, and maintain a positive, well-run office setting.

Benefits

13 paid holidays
12 days of sick leave annually
3+ weeks of vacation leave annually (accrual increases with years of service)
Personal leave (for overtime-exempt employees)
Health Insurance Coverage (State of Maine pays 85%-100% of employee-only premiums, $12,845.82 - $15,112.76 annual value)
Health Insurance Premium Credit (decreases employee-only premiums by 5%)
Dental Insurance (State of Maine pays 100% of employee-only dental premiums, $395.72 annual value)
Retirement Plan (State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS))
Six weeks of fully paid parental leave (for all employees welcoming a child, including non-birthing and adoptive parents)
Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
Extensive and highly competitive benefits package, covering many aspects of wellness.
Opportunities for training and skill development, especially for those who are motivated and want to invest in personal and professional growth and development.