R&D Samples Coordinator

Custom Ingredients, Inc. • San Clemente, CA

6h

About The Position

The R&D Samples Coordinator supports the intake, planning, coordination, and tracking of flavor development and application projects within the R&D department.

The Samples Coordinator serves as a central point of coordination between R&D and cross-functional teams, ensuring project requirements, schedules, and deliverables are clearly communicated and tracked from project intake through completion. This role enables technical teams to focus on development work while maintaining visibility, structure, and on-time execution.

Requirements

• Strong organizational and time-management skills
• Ability to manage multiple tasks and priorities concurrently
• Clear written and verbal communication skills
• Ability to work effectively with both technical and non-technical teams
• Strong attention to detail in documentation and tracking
• Ability to identify scheduling risks or missing information
• High school diploma required, Bachelor’s degree in food science, Chemistry, Business, Project Management, or a related field preferred
• 1-2 years of related experience in project coordination, operations, or administrative support required

Nice To Haves

• Exposure to R&D, food & beverage, or ingredient development environments preferred

Responsibilities

• Support intake, and assignment of R&D projects from Sales and internal stakeholders
• Coordinate shipments to customers for all flavors and application samples.
• Maintain and organize inventory of shipping and consumable supplies.
• Retrieves information as requested from records, email, and other related documents, prepares written summaries of data when needed.
• Monitor project progress, identify risks or delays, and escalate issues as needed
• Coordinate communication between R&D, Sales, Quality, and Customer Service
• Schedule, facilitate, and document project meetings; prepare agendas, notes, and action items
• Maintain accurate project documentation, records, and status updates
• Provide clear, non-technical project status updates and reports to stakeholders
• Support regulatory and quality documentation tracking in coordination with appropriate teams
• Assist with workload visibility, reporting, and R&D process improvements

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED