QuickBooks / Administrative Assistant

No-Resistance Consulting Group•Vestavia Hills, AL

1d•$23 - $26•Onsite

About The Position

We are seeking a reliable and detail-oriented QuickBooks / Administrative Assistant with a minimum of two years of hands-on QuickBooks experience. This role will support both business operations and select personal administrative tasks.

Requirements

Minimum of 2 years of proficient QuickBooks experience (required)
Prior experience in an administrative assistant or similar support role
Strong attention to detail and high level of accuracy
Excellent organizational and time-management skills
Ability to handle confidential and sensitive information with discretion
Strong written and verbal communication skills
Proficiency with Microsoft Office
Experience supporting small businesses or executives
Ability to work independently and anticipate needs
Experience balancing both professional and personal administrative support

Responsibilities

Manage daily bookkeeping activities using QuickBooks, including:
Accounts payable and receivable
Invoicing and billing
Expense tracking and categorization
Bank and credit card reconciliations
Maintain accurate financial records and assist with monthly reporting
Coordinate with external accountants or tax professionals as needed
Perform general administrative duties, including:
Email and calendar management
Document preparation, filing, and organization
Data entry and record maintenance
Scheduling meetings and appointments
Provide administrative support for both business-related and personal tasks, which may include:
Managing personal appointments and calendars
Coordinating travel arrangements
Handling confidential documents and correspondence
Assist with special projects/tasks