Quality Assurance and Automation /340B Pharmacy Coordinator

Humboldt Park Health • Chicago, IL

9d

About The Position

Essential Duties and Responsibilities:

Controlled Substance Functions
1. Follows all NAH Controlled Substance Policies and Procedures
2. Orders controlled substance from drug distributors and specialty
pharmacies. Follows NAH procedure for ordering controlled substances
3. Checks controlled substance deliver from distributor/ specialty pharmacy
and verifies proper documentation in placing order into controlled
substance (C-II) safe
4. Maintains the inventory in C-II safe for all controlled substance
dispensed, returned, and purchased. Recommends changes of inventory to
management
5. Resolves all discrepancies in C-II Safe Daily
6. Follow-up on outside-the-pharmacy narcotic discrepancies daily
7. Keep controlled substance records accurate and up-to-date in compliance
with federal and state regulations and hospital policy.
8. Prepare expired controlled substance bin for pick-up
9. Report all problems and resolution to supervisory personnel
10. Answers all phone calls / questions regarding controlled substance
distribution from nursing units, pharmacy personnel, and drug
distributors
11. Provides training for new pharmacy personnel on controlled substance
distribution system
12. Provides Quality Assurance Reports regarding controlled substances as
requested to P&T and QA/PI committee.
13. Reports all problems or issues with controlled substances to pharmacy
management immediately.
14. Monitor Omicell reports for diversion.
15.  

User login maintenance
1. Provide new user access to the Omnicell and other electronic pharmacy
systems by verifying licensure
2. Maintain user files for Omnicell and other electronic pharmacy systems
3. Expire employees from Omnicell as termination list is received
4. Keep appropriate user records as deemed appropriate for monitoring
5.  

Omnicell® Distribution
Services                                                                                     
1. Maintains Omnicell®system within the hospital
2. Monitor and report all daily problems to management staff
3. Review and adjust inventory fill levels and remove non-critical
medications which have no usage.
4. Work with manager of area to ensure all issues and problems are
addressed, resolutions implemented, and communicated to
staff                                                                    
5. Train all technicians on all operations of Omnicell® and how to trouble
shoot Omnicell® related
problems                                                                                                                           
6. Efficiently use Omnicell® customer service for trouble
shooting                                           
7. Monitor and schedule routine cleaning and manitenance of Omnicell®
machines on each nursing
unit                                                                                                                           
8. Notify manager of area about chronic equipment
problems                                   
9. Participate in PI/QA activities related to automated distribution system
– Override, Stockout, and other reports as
requested                                                                                
10. Prepare training materials for nursing staff education when an issue is
identified or to communicate changes; work with pharmacy technicians and
pharmacists to provide those inservices or education   

11. Create and update tools for educating technicians to use Omnicell®
efficiently             
12. Attend pharmacy department Omnicell® committee
meetings                                            
13. Meet with any Omnicell® technician/support personnel who come to the
pharmacy for a service call to understand what was
done                                                                   
14. Periodically audit that technicians are putting in expiration dates when
loading medications and work with staff and managers to ensure procedures
are followed
15.  

1. Orders vaccines and performs record keeping duties with VFC and Chicago
public health.
2.  

Essential Duties and Responsibilities:

1. Maintains 340B crosswalk mapping files for new national drug codes (NDC)
that are purchased
2. Reviews and periodically submits updates to the 340B drug exclusion list as
appropriate
3. Maintains onsite 340B files (invoices, borrowing logs, accumulations, and
performance metrics) in order to promote program performance and compliance
4. Reviews negative accumulations for corrections necessary for program
compliance
5. Coordinates physical inventory audits and reconciliation issues at all
locations dispensing 340B drugs
6. Performs quarterly review of 340B activity by location to monitor for
program compliance as well as to identify opportunities for program
enhancement
7. Provides local support and expertise during 340B audits
8. Attends local 340B council meetings and provides information to the
committee as appropriate
9. Remain knowledgeable to current and any future proposed changes to the 340B
program
10. Serves as local 340B purchasing subject matter expert and provides 340B
education and training to staff as needed
11. Exclusion list review for compliance and submission for drug consideration
12. Internal Audit and follow up Activities
13. Log borrowing maintenance
14. Monthly Physical Inventory for child sites location
15. Follows all 340B standard ordering procedures, including the management and
tracking of all vendor accounts used for drug purchases
16. Ensures that all purchases are made to the appropriate WAC, GPO, 340B
accounts both within the covered entity and child site location.

Responsibilities

• Follows all NAH Controlled Substance Policies and Procedures
• Orders controlled substance from drug distributors and specialty pharmacies. Follows NAH procedure for ordering controlled substances
• Checks controlled substance deliver from distributor/ specialty pharmacy and verifies proper documentation in placing order into controlled substance (C-II) safe
• Maintains the inventory in C-II safe for all controlled substance dispensed, returned, and purchased. Recommends changes of inventory to management
• Resolves all discrepancies in C-II Safe Daily
• Follow-up on outside-the-pharmacy narcotic discrepancies daily
• Keep controlled substance records accurate and up-to-date in compliance with federal and state regulations and hospital policy.
• Prepare expired controlled substance bin for pick-up
• Report all problems and resolution to supervisory personnel
• Answers all phone calls / questions regarding controlled substance distribution from nursing units, pharmacy personnel, and drug distributors
• Provides training for new pharmacy personnel on controlled substance distribution system
• Provides Quality Assurance Reports regarding controlled substances as requested to P&T and QA/PI committee.
• Reports all problems or issues with controlled substances to pharmacy management immediately.
• Monitor Omicell reports for diversion.
• Provide new user access to the Omnicell and other electronic pharmacy systems by verifying licensure
• Maintain user files for Omnicell and other electronic pharmacy systems
• Expire employees from Omnicell as termination list is received
• Keep appropriate user records as deemed appropriate for monitoring
• Maintains Omnicell®system within the hospital
• Monitor and report all daily problems to management staff
• Review and adjust inventory fill levels and remove non-critical medications which have no usage.
• Work with manager of area to ensure all issues and problems are addressed, resolutions implemented, and communicated to staff
• Train all technicians on all operations of Omnicell® and how to trouble shoot Omnicell® related problems
• Efficiently use Omnicell® customer service for trouble shooting
• Monitor and schedule routine cleaning and manitenance of Omnicell® machines on each nursing unit
• Notify manager of area about chronic equipment problems
• Participate in PI/QA activities related to automated distribution system – Override, Stockout, and other reports as requested
• Prepare training materials for nursing staff education when an issue is identified or to communicate changes; work with pharmacy technicians and pharmacists to provide those inservices or education
• Create and update tools for educating technicians to use Omnicell® efficiently
• Attend pharmacy department Omnicell® committee meetings
• Meet with any Omnicell® technician/support personnel who come to the pharmacy for a service call to understand what was done
• Periodically audit that technicians are putting in expiration dates when loading medications and work with staff and managers to ensure procedures are followed
• Orders vaccines and performs record keeping duties with VFC and Chicago public health.
• Maintains 340B crosswalk mapping files for new national drug codes (NDC) that are purchased
• Reviews and periodically submits updates to the 340B drug exclusion list as appropriate
• Maintains onsite 340B files (invoices, borrowing logs, accumulations, and performance metrics) in order to promote program performance and compliance
• Reviews negative accumulations for corrections necessary for program compliance
• Coordinates physical inventory audits and reconciliation issues at all locations dispensing 340B drugs
• Performs quarterly review of 340B activity by location to monitor for program compliance as well as to identify opportunities for program enhancement
• Provides local support and expertise during 340B audits
• Attends local 340B council meetings and provides information to the committee as appropriate
• Remain knowledgeable to current and any future proposed changes to the 340B program
• Serves as local 340B purchasing subject matter expert and provides 340B education and training to staff as needed
• Exclusion list review for compliance and submission for drug consideration
• Internal Audit and follow up Activities
• Log borrowing maintenance
• Monthly Physical Inventory for child sites location
• Follows all 340B standard ordering procedures, including the management and tracking of all vendor accounts used for drug purchases
• Ensures that all purchases are made to the appropriate WAC, GPO, 340B accounts both within the covered entity and child site location.

What This Job Offers

• Education Level: No Education Listed